Research Assistant (Laboratory & Research Operations)

National University of Singapore; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

National University of Singapore is seeking a diligent Administrative and Operations Support to assist a research group with non-scientific aspects of day-to-day operations. You will coordinate procurement, travel and financial administration, onboarding of new team members, and maintain records.

The role requires strong English communication, self-motivation, and excellent organizational skills to liaise with vendors and university offices, ensuring smooth campus operations.

Qualifications

• Strong written and spoken English communication is required.
• Self-motivated and able to demonstrate initiative in carrying out tasks independently.
• Good organizational and interpersonal skills with ability to coordinate with multiple stakeholders.

Responsibilities

• Procurement and vendor coordination: obtain quotations, raise purchase requisitions, track deliveries, monitor stock levels.
• Travel and financial administration: process claims, coordinate travel bookings, invoices and fund codes.

Skills

English communication

Initiative

Organization & coordination

Vendor liaison

Education

Diploma or Bachelor's degree

Job description

Job Description

The successful candidate will provide administrative and operational support to the research group, taking responsibility for the non-scientific aspects of day-to-day laboratory and research operations.The role is intended to support researchers by coordinating administrative, procurement, financial, logistical, and general laboratory operational matters.

Job Responsibilities

• Procurement and Vendor Coordination: Obtain quotations, raise purchase requisitions, liaise with vendors, track deliveries, and monitor consumables and cryogen stock levels
• Travel and Financial Administration: Process Concur claims, coordinate travel bookings and visa-related documentation, follow up on invoices, and track expenditure against the relevant fund codes
• Administrative Support: Prepare and process University, Faculty, and grant-related forms, as well as safety, access, and other administrative documentation
• Onboarding and Visitor Support: Coordinate the onboarding of new team members and visitors, including the necessary administrative, access, and logistical arrangements
• Meeting Coordination: Schedule group meetings, prepare and take meeting minutes, and follow up on action items through to completion
• Knowledge and Records Management: Maintain and update the group's Notion knowledge base, including equipment logs, fabrication recipes, Standard Operating Procedures (SOPs), templates, and other relevant records
• General Operational Support: Assist with general errands and operational matters on campus and coordinate with external vendors as required

Qualifications

• Diploma or Bachelor's degree in any discipline
• Strong written and spoken English communication skills
• Confident in liaising and communicating directly with vendors and relevant University offices
• Self-motivated and able to demonstrate initiative in carrying out assigned tasks independently
• Good organizational and interpersonal skills, with the ability to follow up on tasks and coordinate with multiple stakeholders