Admin and Operations Executive

Able Best Employment Agency; Singapore; On-site; SGD 28,000 - 39,000; Full time

Benefits offered by this job

Training on onboarding

Clear work processes

Career development opportunities

Job summary

Able Best Employment Agency in Singapore is seeking a dependable and organised person to join our team and support daily administrative and logistics work.

You will prepare and check documents, update customer records, arrange appointments and transport, coordinate helper arrivals, and communicate with customers and colleagues. This full-time role offers training on our workflows, clear processes, and opportunities for wider responsibilities based on performance.

Qualifications

• At least one year of relevant experience in administration, operations, logistics, or coordination.
• Proficiency with email, WhatsApp, and Microsoft Office or Google Workspace.
• Ability to manage multiple appointments, documents and deadlines.
• Detail-oriented with strong follow-up skills and professional communication.

Responsibilities

• Prepare, organise and check documents.
• Update customer records, checklists and internal information.
• Follow up on missing documents and outstanding matters.
• Arrange appointments, medical examinations and transport.
• Coordinate helper arrival, lodging, orientation and handover arrangements.
• Confirm schedules with customers, colleagues and service providers.
• Provide customers with routine updates on their arrangements.
• Answer and direct telephone, WhatsApp and email enquiries (when required).
• Assist with data entry, filing, invoices, receipts and general office administration.
• Highlight missing information, delays or matters requiring attention.

Skills

Administration

Operations

Logistics

Customer service

Coordination

Attention to detail

Communication skills

Tools

Microsoft Office

Google Workspace

WhatsApp

Job description

Able Best Employment Agency has been serving families in Singapore since 2003. We are looking for a dependable and organised person to join our team and support our daily administrative and logistics work.

JOB RESPONSIBILITIES

• Prepare, organise and check documents.
• Update customer records, checklists and internal information.
• Follow up on missing documents and outstanding matters.
• Arrange appointments, medical examinations and transport.
• Coordinate helper arrival, lodging, orientation and handover arrangements.
• Confirm schedules with customers, colleagues and service providers.
• Provide customers with routine updates on their arrangements.
• Answer and direct telephone, WhatsApp and email enquiries (when required).
• Assist with data entry, filing, invoices, receipts and general office administration.
• Highlight missing information, delays or matters requiring attention.

REQUIREMENTS

• At least one year of relevant experience in administration, operations, logistics, customer service or coordination.
• Comfortable using email, WhatsApp, Microsoft Office or Google Workspace.
• Able to organise multiple appointments, documents and deadlines.
• Careful with details and consistent with follow-ups.
• Able to communicate professionally with customers and colleagues.
• Responsible, dependable and willing to learn.
• Employment-agency experience is an advantage, but it is not essential. Training on our workflow and processes will be provided.
• Candidates returning to the workforce are welcome to apply if they have relevant previous experience.

Job Details

• Full-time, permanent position
• Five-day work week based on roster
• Salary: $2,500–$3,500 per month, based on experience and suitability

WHAT WE OFFER

• Training and guidance during onboarding
• Clear work processes and checklists
• Stable full-time employment with an established company
• Opportunity to gain experience in administration, logistics and customer coordination
• Opportunities for wider responsibilities and career development based on performance

If you are organised, able to keep up schedules and arrangements on track, we would like to hear from you.