Admin Administration

Private Advertiser; Singapore; On-site; SGD 24,000 - 32,000; Full time

Job summary

Private Advertiser is seeking an organized administrative coordinator to support the project team with day-to-day tasks, document control, and cross-department coordination.

You will manage contracts and permits, handle vendor communications, process purchase orders and invoices, and ensure records are up to date.

This role requires meticulous attention to detail and the ability to work with clients, contractors, and internal teams to keep projects on track.

Responsibilities

• Provide administrative and coordination support to the project team.
• Maintain contracts, permits, reports, correspondence, and project records.
• Prepare & track materials/equipment orders, collect quotations, and follow up with suppliers.
• Assist with purchase orders, expenses, and other project-related administrative tasks.
• Maintain document registers and ensure the latest versions of documents are properly filed.
• Coordinate with clients, contractors, suppliers, and internal departments when required.
• Check and organize invoices, delivery orders and supporting documents before submission for payment.
• Handle paperwork, staff attendance , staff claim , work pass revewal.
• Prepare emails, letters, transmittals, and other communication between different parties.

Job description

• Provide administrative and coordination support to the project team.




• Maintain contracts, permits, reports, correspondence, and project records.




• Prepare & track materials/equipment orders, collect quotations, and follow up with suppliers.




• Assist with purchase orders, expenses, and other project-related administrative tasks.




• Maintain document registers and ensure the latest versions of documents are properly filed.




• Coordinate with clients, contractors, suppliers, and internal departments when required.




• Check and organize invoices, delivery orders and supporting documents before submission for payment.




• Handle paperwork, staff attendance , staff claim , work pass revewal.




• Prepare emails, letters, transmittals, and other communication between different parties.