Admin & Accounts Assistant

SHWE LAT YA CATERING PTE. LTD.; Singapore; On-site; SGD 26,000 - 27,000; Full time

Benefits offered by this job

Air-conditioned working environment

Sponsored WSQ training (Generative AI)

Annual leave, sick leave, hospitalised

Immediate vacancy available

5-day work week

Job summary

SHWE LAT YA CATERING PTE. LTD. in Singapore is seeking a dedicated office administrator to handle day-to-day admin and invoicing for the meal-delivery operation.

You will process supplier invoices in Xero, support automated workflows, and ensure outputs are accurate. This permanent full-time role runs Monday to Friday, 9:00 AM to 6:00 PM. Training is provided including WSQ AI course; no prior accounting background needed.

Qualifications

• Minimum 1 year of admin/office experience preferred; fresh candidates with strong basics welcome.
• Comfortable with computers and willing to learn new software (Xero and AI tools)

Responsibilities

• Scan supplier invoices into the system and recording, verifying and amending them in Xero.
• Review outputs of automated AI-assisted processes and correct or escalate discrepancies.
• Operate the label-printing system and apply labels during daily print windows.
• Basic reconciliation and record-keeping in Xero
• General office administration and light HR support
• Escalate IT or equipment issues to IT support

Skills

Admin experience

Attention to detail

Computer literacy

Willingness to learn Xero and AI tools

Education

GCE 'N'/ 'O' Level or ITE/Nitec

Diploma a plus

Tools

Xero

AI tools

Job description

You will be part of our office team, handling the day-to-day administrative and invoicing work that keeps our meal-delivery operation running.

The role combines office admin, invoice processing in our accounting system (Xero), and supporting our automated workflows — you'll operate the tools, check the outputs are correct, and fix or flag anything that's off.

Full training provided, including a sponsored WSQ AI course. No accounting / bookkeeping background needed.

This is a permanent full-time role, Monday to Friday, with a 5-day work week.

Responsibilities:

• Scanning supplier invoices into the system and recording, verifying and amending them in Xero
• Reviewing and verifying the outputs of our automated (AI-assisted) accounting and admin processes, and correcting or escalating any discrepancies
• Operating the label-printing system and applying labels during the daily print windows (morning and afternoon)
• Basic reconciliation and record-keeping in Xero
• General office administration and light HR support
• Escalating any IT or equipment issues (e.g. printer or network faults) to our IT support

Requirements:

• Singapore Citizen or Permanent Resident only (CPF contributions apply)
• Minimum GCE 'N'/'O' Level or ITE/Nitec; Diploma a plus
• Minimum 1 year of admin/office experience preferred; fresh candidates with strong basics welcome
• Comfortable with computers and willing to learn new software (Xero and AI tools — full training given)
• Reliable, organised, and attentive to detail
• Able to commit to a fixed Monday to Friday schedule, 9:00 AM – 6:00 PM
• Full training for in house tools will be provided, including a sponsored WSQ certification course (AI usage)
• Punctual and reliable (we are located quite far away in Tuas - 639427)

Working Hours:

• Monday to Friday
• 9:00 AM - 6:00 PM (1-hour lunch break)
• Saturday & Sunday off
• Public Holidays off

What we offer:

• Basic salary of $2,300/month plus $100 transport allowance ($2,400/month total)
• Permanent Full-Time role
• 5-day work week — Saturday and Sunday off
• Stable day hours — no night shifts
• Sponsored WSQ training (Generative AI / digital skills)
• Annual leave, sick leave, and hospitalisation leave
• Air-conditioned working environment
• Immediate vacancy available