Admin / Accounts Assistant

Xponent Design Studio Pte. Ltd.; Singapore; Hybrid; SGD 33,000 - 47,000; Full time

Job summary

Xponent Design Studio Pte. Ltd. in Singapore is seeking an organized Admin / Accounts Assistant to manage daily finances, project paperwork, and office operations in a fast-paced design-and-build environment.

You will handle Xero bookkeeping, PO/DO matching, invoicing, GST filing, and month-end closing, while coordinating with internal teams and external vendors. The role offers on-site or hybrid work and opportunities to grow with the firm.

Qualifications

• 1–3 years of accounts/administration experience.
• Hands-on Xero proficiency required.
• Prior experience in design/build or construction is a plus.

Responsibilities

• Maintain day-to-day bookkeeping and accounts records.
• Process AP/AR, reconciliations, GST reporting.
• Billing for projects and tracking payment schedules.
• Maintain office records and support admin needs.
• Assist HR administrative tasks and vendor coordination.

Skills

Xero expertise

AP/AR

GST compliance

Excel/Sheets

Attention to detail

Tools

Xero

Excel

Google Sheets

Job description

Employment Type: Full-Time (On-site / Hybrid)

About Xponent Design Studio

At Xponent Design Studio, we are an integrated Design & Build firm delivering high-impact commercial interior fit-outs, experiential exhibition stands, and immersive brand activations. We blend bespoke spatial design with technical precision and in-house fabrication. We are looking for an organized, proactive Admin / Accounts Assistant to keep our daily finances, project paperwork, and office operations running smoothly and accurately.

Key Responsibilities

Accounts Handling (Xero): Manage day-to-day bookkeeping in Xero, including recording accounts payable (AP) vendor bills, issuing accounts receivable (AR) client invoices, bank reconciliations, and expense tracking.

Project Billing & Claims: Support the project team with project cost tracking, matching supplier purchase orders (POs) and delivery orders (DOs) against invoices, and monitoring incoming/outgoing payment schedules.

Administrative Support: Oversee office inventory, maintain company records, coordinate courier services, and support administrative needs for on-site operations.

Compliance & Filing: Organize physical and digital records to ensure smooth month-end closing, audit readiness, and streamlined GST reporting.

Ad-Hoc Duties: Assist the management team with general HR administrative tasks, documentation, and coordination across internal teams and external vendors.

Requirements

Software Proficiency: Hands-on proficiency with Xero is strictly required.

Experience: 1–3 years of relevant experience in accounts assistance, general bookkeeping, or office administration (prior experience in design & build, interior fit-out, or construction contracting is a strong plus).

Skills: Solid grasp of basic accounting concepts (AP, AR, GST, bank reconciliation), good working knowledge of Microsoft Excel/Google Sheets, and strong attention to detail.

Mindset: Highly organized, dependable, comfortable working in a fast-paced environment, and able to coordinate across different operational teams.

What We Offer

A supportive, fast-paced team environment where your work directly impacts project workflows.

Opportunities to learn and grow within the design, fabrication, and build industry.

Competitive salary package commensurate with qualifications and relevant experience.