Accounts & Admin Lead - Construction, Xero & GST Expert

INSPIRED HOMES PTE. LTD.; Singapore; On-site; SGD 31,000 - 50,000; Full time

Job summary

Inspired Homes Pte Ltd. is seeking an Accounts & Admin Executive to manage daily accounting, project documentation and administrative operations. The role demands meticulous, organised and proactive performance and the ability to coordinate across teams.

You will handle Xero-based accounting, GST returns, payroll and CPF submissions, coupled with project records, invoicing and supplier communications. The position suits a detail-oriented professional who thrives in a fast-paced construction

Qualifications

• Experience in accounting and administration, preferably in the construction industry.
• Hands-on experience with Xero, GST, payroll and CPF submissions.
• Proficient in Microsoft Excel and Word.
• Highly meticulous, accurate and detail-oriented, especially in paperwork and financial records.
• Proactive, resourceful and analytical with good problem-solving skills.
• Strong organisational skills and ability to manage multiple priorities and deadlines.
• Able to work independently, take ownership and follow through until completion.
• Respectful and capable of working in a fast-paced environment.
• Good communication and interpersonal skills with a positive working attitude.
• Familiarity with MOM regulations and foreign worker administration is an advantage.
• Ability to communicate in Mandarin is preferred for liaison with Mandarin-speaking workers and suppliers.

Responsibilities

• Maintain accurate accounting records using Xero, including system setup, quotations, invoicing and payments.
• Handle Accounts Payable and Receivable, customer progress claims, collections and bank reconciliations.
• Verify supplier and subcontractor invoices, claims and supporting documents, and prepare payments for management approval.
• Prepare and submit GST returns, monthly payroll and CPF contributions.
• Maintain project expense records and prepare monthly financial and cost reports.
• Prepare, update and maintain project documents, contracts, quotations, purchase orders, invoices and records.
• Ensure all project and administrative records are accurate, properly filed and regularly updated.
• Respond promptly and professionally to calls, emails, WhatsApp messages and enquiries.
• Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.
• Track outstanding documents, submissions, approvals, claims and deadlines, ensuring timely follow-up and completion.
• Handle MOM-related matters, work permits and foreign worker administration.
• Maintain an organised digital and physical filing system.
• Support general office administration and daily operations.

Skills

Attention to detail

Organisational skills

Proactive

Communication skills

Tools

Xero

Microsoft Excel

Microsoft Word

Job description

Inspired Homes Pte Ltd. is seeking an Accounts & Admin Executive to manage daily accounting, project documentation and administrative operations. The role demands meticulous, organised and proactive performance and the ability to coordinate across teams.

You will handle Xero-based accounting, GST returns, payroll and CPF submissions, coupled with project records, invoicing and supplier communications. The position suits a detail-oriented professional who thrives in a fast-paced construction