Administrative Assistant

Ley Choon Group Holdings Limited; Singapore; On-site; SGD 27,000 - 38,000; Full time

Benefits offered by this job

Shuttle service from MRT stations

Lunch bus provided

Medical benefits

14 days annual leave

Medisave contributions

Job summary

Ley Choon Group Holdings Limited is seeking an Administrative Assistant to support project and site operations in Singapore. The role involves coordinating with site teams, tracking attendance and progress, managing project records and supporting documentation for claims, and ensuring timely submission of reports.

The candidate should be organized, proactive and capable of working across multiple teams in a fast-paced construction environment.

Qualifications

• Diploma/ITE or equivalent qualification required.
• 1–2 years of admin, project coordination or project support experience preferred.
• Basic understanding of project documentation, reporting and claims support processes.

Responsibilities

• Monitor daily attendance and site updates for site teams.
• Maintain project records and supporting documents.
• Assist in preparing documents for claims and reports.
• Submit requests and follow up on cable detection statuses.
• Keep DWDR records accurate in the Taskhub System.
• Provide general administrative support to project and site operations.

Skills

Administrative experience

Communication skills

Time management

Organizational skills

Education

Diploma/ITE or equivalent

Tools

Excel

Word

Job description

• Diploma | Bachelor's Degree or equivalent | GCE A Levels | ITE/Technical Certificate | GCE O Levels
• Onsite

About Us

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

Job Description

We are looking for a detail-oriented and proactive Administrative Assistant to support our project and site operations. The role involves coordinating with site teams, monitoring daily attendance and work updates, maintaining project records, supporting documentation and claims preparation, and ensuring timely submission of reports and required information. The ideal candidate should be organized, responsible and comfortable working with multiple teams in a fast-paced construction environment.

Job Responsibilities

• Monitor and update daily attendance, site arrival times and work commencement times for site teams.
• Ensure site teams provide regular and timely updates on work progress.
• Monitor Operation Supervisors to ensure daily reports and required updates are submitted accurately and on time.
• Update daily work locations and work commencement details in the LTA Prompt System for the respective site teams.
• Follow up with site teams to ensure Daily Work Done Reports (DWDR) are submitted promptly.
• Accurately update and maintain DWDR records in the Taskhub System.
• Assist Project Engineers in preparing and organizing supporting documents for claims, including site records, correspondence, progress reports and manpower records.
• Submit cable detection requests and follow up with relevant parties on the status and approval process.
• Maintain systematic hardcopy and electronic filing of project correspondence, approvals, drawings, reports and other project records.
• Maintain accurate records of site activities, submissions, approvals and related project documentation.
• Follow up with site teams and supervisors on outstanding submissions and pending actions.
• Provide general administrative and coordination support for daily project and site operations.
• Perform any other administrative duties as assigned by the Project Engineer or Project Manager.

Qualifications

• Diploma, ITE or equivalent qualification, preferably in Business Administration, Engineering, Construction Management or a related field.
• 1-2 years of relevant experience in administrative, project coordination or project support roles. Construction or engineering industry experience will be an advantage.
• Basic understanding of project documentation, reporting and claims support processes.
• Good organizational and time-management skills with strong attention to detail.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Basic computer skills and willingness to learn internal systems.
• Able to work independently, follow up proactively and manage multiple administrative tasks in a fast-paced project environment.

Other Information

• Work Schedule: 5-day work week.

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Ley Choon Group Holdings Limited (Company Registration No. 198700318G)