Administration Manager

OKAY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

OKAY PTE. LTD. in Singapore is seeking an experienced Administration Manager to supervise daily support operations and plan efficient administrative procedures.

You will lead a team of professionals across departments to ensure smooth workflows and timely completion of tasks. The ideal candidate has strong communication and organizational skills, thorough knowledge of office management, and is comfortable managing budgets, facilities, and schedules while upholding company policies.

Qualifications

• Proven experience as administration manager.
• In-depth understanding of office management procedures and policies.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office and related software.
• Analytical mind with problem-solving skills.
• Excellent organizational and multitasking abilities.
• A team player with leadership skills.
• The ability to work under pressure and meet deadlines.

Responsibilities

• Plan and supervise daily administrative procedures and systems.
• Lead a team and allocate responsibilities and office space.
• Assess staff performance and provide coaching to improve efficiency.
• Ensure smooth information flow within the company to support operations.
• Manage schedules and deadlines across departments.
• Monitor office supplies and budget-conscious purchasing.
• Track costs to assist in budget planning and control.
• Oversee facilities services and maintenance activities.
• Organize and supervise office activities such as renovations and events.
• Ensure compliance with policies and regulations and stay updated on changes.

Skills

Leadership

Communication

Organizational skills

MS Office

Problem-solving

Team leadership

Education

BSc/BA in business administration or relative field

Job description

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).