ADMINISTRATION MANAGER

THE FLAVOR HOUSE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Flavor House PTE. LTD. in Singapore is seeking an experienced Administration Manager to supervise daily support operations across departments. You will lead a team, streamline procedures, and ensure efficient information flow to enable other business activities.

The ideal candidate will have strong communication, organizational skills, and a background in office, financial, and facilities management. This role requires leadership and the ability to work within opening hours.

Qualifications

• Proven experience in administration management.
• Strong knowledge of office procedures and policies.
• Experience with financial and facilities management.
• Excellent MS Office skills.
• Analytical mindset and problem solving.
• Outstanding organization and multitasking abilities.
• Leadership and teamwork skills.
• Pressure handling and resilience.
• Degree in business administration or related field.

Responsibilities

• Plan and streamline administrative procedures and systems.
• Recruit, train and allocate office staff and spaces.
• Coach staff to maintain efficiency and performance.
• Ensure smooth information flow to other operations.
• Manage schedules, deadlines and budget considerations.
• Oversee office facilities, maintenance and tradespersons.
• Organize other office activities and events as needed.
• Ensure compliance with policies and regulatory changes.

Skills

Proven experience as administration

Office management procedures

Financial & facilities management

MS Office proficiency

Analytical & problem-solving

Organizational & multitasking

Team leadership

Pressure handling

Education

BSc/BA in business administration

Tools

MS Office

Job description

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes


• Recruit and train personnel and allocate responsibilities and office space


• Assess staff performance and provide coaching and guidance to ensure maximum efficiency


• Ensure the smooth and adequate flow of information within the company to facilitate other business operations


• Manage schedules and deadlines


• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints


• Monitor costs and expenses to assist in budget preparation


• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)


• Organize and supervise other office activities (recycling, renovations, event planning etc.)


• Ensure operations adhere to policies and regulations


• Keep abreast with all organizational changes and business developments


• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager


• In-depth understanding of office management procedures and departmental and legal policies


• Familiarity with financial and facilities management principles


• Proficient in MS Office


• An analytical mind with problem-solving skills


• Excellent organizational and multitasking abilities


• A team player with leadership skills


• BSc/BA in business administration or relative field


• The ability to work under pressure.


• Availability to work within opening hours (e.g. evenings, holidays, weekends).