Accounts Receivable & Admin Support Specialist

Keppel Technology Solutions; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Keppel Technology Solutions is seeking an Administrative Assistant to provide administrative accounts receivable and commercial support. The role includes quoting, AR clearance, invoicing, and coordination with customers and internal stakeholders to ensure timely processing of commercial transactions and accurate record keeping.

The successful candidate will have a relevant diploma or equivalent qualification, be proficient in Microsoft Excel and Word, and communicate effectively in English.

Qualifications

• Diploma, GCE O-Level, NITEC, Higher NITEC or equivalent in Business Administration, Accounting, Finance, or a related discipline.
• No prior experience is required; on-the-job training will be provided.
• Proficient in Microsoft Excel and Word.
• Able to communicate effectively in English, both verbally and in writing.
• Good written communication and documentation skills.
• Meticulous, organized, and able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Support AR clearance activities and ensure timely reconciliation of outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.
• Assist in preparing supporting documents required by customers for payment processing.
• Prepare customer quotations, proposals, and commercial documentation accurately and promptly.
• Support contract and sales order administration.
• Generate and issue invoices based on approved quotations, contracts, or purchase orders.

Skills

Microsoft Excel

Microsoft Word

English communication

Education

Diploma / GCE O-Level / NITEC / Higher NITEC or equivalent in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Keppel Technology Solutions is seeking an Administrative Assistant to provide administrative accounts receivable and commercial support. The role includes quoting, AR clearance, invoicing, and coordination with customers and internal stakeholders to ensure timely processing of commercial transactions and accurate record keeping.

The successful candidate will have a relevant diploma or equivalent qualification, be proficient in Microsoft Excel and Word, and communicate effectively in English.