Accounts Executive

CANATEC PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Benefits offered by this job

Performance Bonus

Medical and Dental Benefit

Job summary

CANATEC PTE. LTD. is seeking a diligent Finance professional in Singapore East to manage end-to-end accounting tasks. The role covers AP/AR, stock and shipment control, GST submissions, and monthly/quarterly closings, with focus on accuracy and timely reporting.

You will collaborate with project, procurement, HR and admin teams, ensuring compliant financial records and aiding audits. Proficiency in Excel and QuickBooks is preferred, with at least 3 years' relevant experience.

Qualifications

• Diploma in Accounting or equivalent required.
• Minimum 3 years of relevant accounting experience in engineering, trading, import/export, or project-based industries.
• Familiarity with QuickBooks and Excel preferred.
• Experience in inventory accounting, stock management and shipment transactions advantageous.

Responsibilities

• Issue and manage AP/AR, including supplier invoicing and payments.
• Maintain stock records and conduct quarterly stock takings.
• Ensure GST declarations and related documentation are completed for shipments.
• Prepare monthly and quarterly closing activities and journal postings.
• Update and reconcile project cost sheets for accurate billing and revenue recognition.
• Support audits with schedules and documentation; assist internal reporting.

Skills

Inventory accounting

Billing processes

Cost tracking

Financial reporting

Education

Diploma in Accounting

LCCI Certification

CAT Certification

Tools

Microsoft Excel

QuickBooks

Job description

Key Responsibilities

1. Accounts Payable & Accounts Receivable

1.1 Accounts Payable

• Ensure Purchase Orders (POs) are issued to suppliers within required timelines.
• Process payments according to company schedule.
• Reconcile supplier statements and resolve billing discrepancies.

1.2 Accounts Receivable

• Issue invoices for project and maintenance jobs promptly and accurately.
• Monitor outstanding receivables and follow up with customers for overdue payments.
• Maintain AR aging schedule and coordinate with internal teams on billing progress.

2. Stock & Shipment Management

2.1 Stock Management

• Maintain accurate stock records and track all stock movements.
• Conduct quarterly stock take and reconcile variances.

2.2 Shipment Management

• Monitor shipments and ensure GST declaration and related documentation are completed.
• Arrange payment for GST declaration.
• Coordinate with suppliers and relevant parties to follow up on supplier invoice payments.

3. Quarterly GST Submission & Monthly / Quarterly Closing

• Maintain and update GST records in compliance with statutory requirements.
• Prepare and submit quarterly GST filings timely and accurately.
• Perform monthly bank reconciliations.
• Carry out monthly and quarterly closing activities including journal posting and account reconciliations.

4. Cost Sheet Management

• Update project cost sheets regularly for accurate reflection of costs.
• Ensure cost sheets support accurate billing and revenue recognition.

5. General Ledger (GL) Accounting & Monthly Closing

• Perform monthly GL closing ensuring all transactions are captured accurately.
• Prepare and post journal entries, accruals, and adjustments.
• Reconcile balance sheet schedules and resolve any discrepancies.
• Support preparation of internal management reports when required.

6. Other Finance Tasks

• Support the preparation of monthly, quarterly and annual financial reports.
• Assist in annual audit processes by preparing schedules, resolving auditor queries and providing required documentation.
• Maintain proper filing and documentation of financial records for audit and compliance purposes.
• Liaise with internal departments (Project, FM, HR, Admin) on finance-related matters.
• Assist in the implementation and improvement of accounting workflows, internal controls and reporting processes.
• Perform any other finance and administrative duties as assigned by the Accounts Manager.

7. Admin Tasks

• Co-ordinate and administer flight reservations, hotel accommodation bookings, and visa applications for business travel.

Requirements

• Diploma in Accounting, or its equivalent.
• LCCI, CAT, or equivalent accounting certification will be advantage.
• Minimum 3 years of relevant accounting experiences, preferably in engineering, trading, import/export, or project-based industries.
• Experience in inventory accounting, stock management and shipment-related transactions would be advantageous.
• Familiarity with project costing, cost tracking, and billing processes is preferred.
• Proficient in Microsoft Excel.
• Familiar with Quickbook accounting software.
• Understanding of import/export documentation, customs declarations, and logistics processes will be advantage.

Other Information

• Work Location: East Region
• 5 days work week (Mon to Fri - 9am to 6pm)
• Performance Bonus
• Medical and Dental Benefit