Accounts cum Admin Executive – Central (ID: 714327)

PERSOL; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

PERSOL is hiring for an administrative/HR support role in Singapore. You will coordinate day-to-day operations across administration, inventory, and transactional documentation, while maintaining accurate records and smooth processes.

You will support purchasing, reporting, store operations, and people administration, with attention to detail, multi-tasking, and proactive problem solving to drive efficiency.

Qualifications

• 2–4 years of experience in administration and HR support.
• Exposure to operational environments is a plus.
• Proficient with spreadsheets and reporting.

Responsibilities

• Oversee daily store and back-office administration, including supplies tracking and facilities coordination.
• Manage invoices, purchase orders, stock records, price updates, and supplies to support inventory control.
• Maintain and update internal systems with product, stock, and transaction information for data accuracy.
• Prepare reports and basic analysis on sales, stock movement, purchases, and admin records.
• Handle POS admin tasks such as invoice processing and claims coordination.
• Maintain employee records for office and retail teams, including attendance and leave tracking.
• Consolidate attendance and overtime inputs to support labour cost tracking.
• Keep admin and HR documentation organized and current with timely updates.
• Coordinate with external vendors for office supplies and workplace services.
• Arrange courier services and monitor shipment status.

Skills

Stakeholder coordination

Multi-tasking

Attention to detail

Organisation

Communication

Education

Diploma in Business Administration / HR

Tools

Pivot tables

Lookup formulas

Dashboards

Job description

Brief Summary

• Support day-to-day business operations by coordinating administrative, inventory, and transaction documentation while keeping internal records accurate and up to date.
• Provide dependable back-office support across purchasing, reporting, store operations, and people administration to keep processes running smoothly.

Responsibilities

• Oversee daily store and back-office administration, including supplies tracking, facilities coordination, contract renewals, and utilities liaison.
• Manage invoices and receivables, purchase orders, stock records, price updates, and store supplies to support purchasing and inventory control.
• Maintain and update internal systems with product, stock, and transaction information to ensure data accuracy.
• Prepare reports and basic analysis on sales, stock movement, purchases, and administrative records to support operational planning.
• Handle point-of-sale administrative tasks such as invoice processing, payment documentation, and claims coordination.
• Maintain employee records for office and retail teams, including attendance, leave tracking, and claims documentation.
• Consolidate attendance and overtime inputs to support accurate time and labour cost tracking.
• Keep administrative and HR documentation organised and current, ensuring proper filing and timely updates.
• Coordinate with external vendors for office supplies and workplace services (e.g., security, housekeeping) to support a safe and functional environment.
• Arrange courier services, monitor shipment status, and coordinate with relevant parties to support timely goods movement.
• Support ad-hoc assignments such as administrative marketing support and store improvement initiatives.

Requirements

• Diploma in Business Administration, Human Resources, or a related discipline.
• 2–4 years of experience in administration and HR support, with exposure to operational environments.
• Working knowledge of spreadsheets and reporting, including pivot tables, lookup formulas, and basic dashboards.
• Strong stakeholder coordination skills to work effectively with internal teams and external vendors.
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
• Good attention to detail and strong organisation skills for document control and record accuracy.
• Proactive approach to solving day-to-day operational issues and improving processes.