ACCOUNTS ASSISTANT

AV FACILITIES PTE. LTD.; Singapore; On-site; SGD 30,000 - 54,000; Full time

Job summary

AV Facilities Pte. Ltd. in Singapore is seeking an Accounts Assistant to support the finance team with daily bookkeeping, invoicing, and financial reporting tasks.

The role involves data entry, document management, and ensuring accuracy across ledgers and reports. The position emphasizes attention to detail, proficiency with spreadsheets and accounting software, and the ability to communicate with colleagues and vendors.

Qualifications

• A degree or diploma in Accounting, Finance, Commerce, or related field (associate's may suffice for entry-level).
• Experience: internships or part-time work in bookkeeping/finance beneficial; entry-level possible without prior experience.

Responsibilities

• Bookkeeping and data entry: record transactions and maintain ledgers.
• Invoice and payment processing: review and reconcile invoices; manage payables/receivables.
• Financial reporting: assist in balance sheets, income statements, and audits support.
• Administrative support: filing, scanning, scheduling, correspondence with clients/vendors.
• Bank reconciliation: verify statements and resolve discrepancies.
• Compliance and confidentiality: adhere to policies and protect financial information.

Skills

Numerical skills

Technical proficiency

Organizational skills

Communication skills

Problem solving

Education

Accounting/Finance degree

Tools

Tally

QuickBooks

ERP systems

Job description

Key Responsibilities

Accounts assistants handle a variety of tasks to support accountants and finance teams, including:

• Bookkeeping and Data Entry: Recording financial transactions, updating ledgers, and maintaining accurate financial records using spreadsheets and accounting software such as Tally, QuickBooks, or ERP systems.
• Invoice and Payment Processing: Preparing, reviewing, and reconciling invoices, managing accounts payable and receivable, and processing expense reports.
• Financial Reporting: Assisting in the preparation of balance sheets, income statements, and other financial reports, as well as supporting audits and fact-checking.
• Administrative Support: Filing, scanning, cataloging documents, scheduling meetings, handling correspondence with clients, vendors, and third-party service providers.
• Bank Reconciliation: Verifying bank statements against company records and resolving discrepancies.
• Compliance and Confidentiality: Ensuring adherence to accounting policies, rules, and regulations while maintaining the confidentiality of financial information.

Required Skills and Competencies

• Numerical and Analytical Skills: Strong attention to detail and accuracy in handling financial data.
• Technical Proficiency: Familiarity with accounting software, spreadsheets, and databases.
• Organizational Skills: Ability to manage multiple tasks, maintain records, and support team workflows efficiently.
• Communication Skills: Effective interaction with colleagues, clients, and vendors.
• Problem-Solving: Identifying and resolving discrepancies in financial records.

Qualifications and Experience

• Education: Typically requires a degree or diploma in Accounting, Finance, Commerce, or a related field; an associate's degree may suffice for entry-level roles.
• Experience: Entry-level positions may not require prior experience, but internships or part-time work in bookkeeping or finance is advantageous.
• Certifications: Optional certifications like CA, CMA, or CPA can enhance employability.

Work Environment

Accounts assistants usually work in an office setting, supporting accountants, finance managers, or directors. The role may involve balancing administrative duties with financial tasks, and it often serves as a stepping stone for career advancement in accounting or finance.

Career Outlook

This role provides foundational experience in accounting and finance, offering opportunities to progress to positions such as assistant accountant, accountant, or finance executive. Strong performance in this role can lead to increased responsibilities in financial analysis, reporting, and strategic planning.