Accounts & Administrative Assistant

GUARDIAN INDEPENDENT CERTIFICATION PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

GUARDIAN INDEPENDENT CERTIFICATION PTE. LTD. is seeking an Accounts & Administrative Assistant to support daily financial entries, GL, vendor invoicing, petty cash, and procurement tasks in a busy office in Singapore.

The role covers AR/AP, bank reconciliations, reporting, and general office administration, including IT supplies and staff records. Friendly team, stable environment, with growth opportunities.

Responsibilities

• Handle accounts receivable and payable entry transactions
• Maintain General Ledger Journals
• Verification of vendor invoices & credit cards statement
• Handle petty cash including disbursement and reimbursement
• Prepare timely payment to vendors
• Intercompany billings
• Banking of cheques and bank transfer
• Verification of sales commission payable
• Verification of sub-contractor payable
• Timely submission of AR, AP, Revenue & Expenses analysis reports
• Other ad-hoc duties as and when assign
• Handle office pantry, printing & stationeries requisition & IT supplies
• Handle contract renewal of office equipment & IT maintenance
• Handle arrangement of repairs on office equipment and office fixtures
• Handle general and staff insurance renewal
• Monitor staff medical & annual leave
• Arrangement of recruitment & interview
• Handle staff claim
• Keep records of documents
• Other ad-hoc duties as and when assign

Job description

Accounts

• Handle accounts receivable and payable entry transactions
• General Ledger Journals
• Verification of vendor invoices & credit cards statement
• Handle petty cash including disbursement and reimbursement
• Prepare timely payment to vendors
• Intercompany billings
• Banking of cheques and bank transfer
• Verification of sales commission payable
• Verification of sub-contractor payable
• Timely submission of AR, AP, Revenue & Expenses analysis reports
• Other ad-hoc duties as and when assign

Administrative

• Handle office pantry, printing & stationeries requisition & IT supplies
• Handle contract renewal of office equipment & IT maintenance
• Handle arrangement of repairs on office equipment and office fixtures
• Handle general and staff insurance renewal
• Monitor staff medical & annual leave
• Arrangement of recruitment & interview
• Handle staff claim
• Keep records of documents
• Other ad-hoc duties as and when assign