Accounts, Administration, Operation Executive Full-time Occupation

Wclassics; Singapore; On-site; SGD 36,000 - 49,000; Full time

Job summary

Wolfgang Violin Studio in Singapore is seeking a full-time Administrative and Accounts Executive to support financial operations and administrative functions in a dynamic music education environment.

This role performs bookkeeping, payroll, CPF contributions, GST submissions, tax filings, reporting, scheduling, front-desk duties, and customer service, with a 5.5-day work week including weekend work.

Qualifications

• Experience in bookkeeping and accounting processes.
• Payroll processing, CPF contributions, GST submissions and tax filings.
• Maintain accurate financial records and generate reports for management.
• Familiarity with IFRS accounting standards adds value.
• Proficient with Microsoft Office and scheduling/CRM tools.

Responsibilities

• Maintain financial records and perform bookkeeping tasks for timely reporting.
• Process payroll, CPF contributions, GST submissions and tax filings.
• Calculate and consolidate sales commissions and update financial databases.
• Generate financial reports and assist management with decisions.
• Support front desk operations and customer relations as needed.
• Manage work pass applications and liaise with MOM for compliance.
• Maintain asset schedules, inventory codes, and fee collection processes.
• Coordinate lesson schedules, bookings, and cancellations with teachers and staff.
• Identify government grants and assist in grant applications.

Skills

Bookkeeping

Payroll

GST compliance

CPF contributions

IFRS 116

Excel

EPOS

Metro

Favour

Carbonate

Tools

EPOS

Metro

Favour

Carbonate

Google Calendar

Job description

Company Overview

• Wolfgang Violin Studio, founded in 2009 in Singapore, specializes in violin, piano, and cello education. The academy nurtures award-winning young musicians and expands innovative music programs with plans for international growth. https: //www.wolfgangviolin.com/copy-of-about-us

Job Summary

Join Wolfgang Violin Studio as a full-time Administrative and Accounts Executive to support financial operations and administrative functions, ensuring accurate reporting and efficient processes in a dynamic music education environment. This is a 5.5-day work week position. Candidate must be able to work on both Saturday and Sunday.

Responsibilities

• Maintain accurate financial records by performing bookkeeping and accounting tasks to ensure timely submission of reports for management review
• Process payroll, calculate CPF contributions, and manage quarterly GST submissions and income tax filings to ensure compliance with regulatory requirements
• Calculate monthly sales commissions, consolidate financial data, and update databases for precise financial tracking
• Generate financial reports as requested by management to support informed decision-making
• Utilize technology and software tools to improve work efficiency and streamline financial processes
• Manage work pass applications and maintain communications with the Ministry of Manpower (MOM) to ensure adherence to employment regulations
• Maintain fixed asset schedules, manage inventory codes, and reorder supplies to support uninterrupted operations
• Collaborate with customer service and operations teams to provide prompt and accurate responses to inquiries and oversee fee collection processes
• Review and propose relevant government grants periodically and manage the grant application process to secure funding opportunities
• Identify and pursue engagement opportunities with various government agencies to support business growth
• Perform additional duties as assigned by the Finance Manager or Management to support overall finance and administrative functions
• Assist in daily front desk operations to ensure a warm and welcoming experience for customers
• Develop and maintain strong relationships with customers by addressing queries, concerns, and feedback in a timely and professional manner
• Manage lesson schedules, bookings, and cancellations, ensuring accurate records
• Liaise with teachers, staff, and customers to ensure seamless communication and resolve any issues that may arise
• Accurately maintain student records, attendance, and payment information, generating reports as required

Preferred competencies and qualifications

• Use Microsoft Office applications, especially Word and Excel, to support daily administrative and financial tasks
• Operate workplace technology and software such as EPOS, Metro, Favour, and Carbonate; knowledge of these tools is advantageous but not mandatory
• Apply familiarity with IFRS 116 accounting standard to enhance accounting accuracy and compliance
• Use Google Calendar and education management and CRM platform suites to support scheduling and communication
• Demonstrate a positive attitude, eagerness to learn, and strong work ethics to contribute effectively to the team
• Work professionally and resourcefully both independently and collaboratively with minimal supervision
• Manage multiple tasks efficiently using strong organizational and time management skills
• Communicate clearly within the organization and with external stakeholders in written and spoken English to support effective collaboration and reporting