Accounts, Administration, Operation Executive Full-time Occupation

WCLASSICS PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Wolfgang Violin Studio in Singapore is seeking a full-time Administrative and Accounts Executive to support finance and admin operations in a dynamic music-education environment. This 5.5-day role requires weekend work, with duties spanning payroll, GST, tax filings, invoicing, and customer-facing front desk support.

You will manage schedules, student records, and payment data while coordinating with teachers and staff to ensure smooth daily operations and accurate reporting for management

Qualifications

• Proficiency with Microsoft Word and Excel to support daily admin and finance tasks.
• Familiarity with EPOS, Metro, Favour and Carbonate is advantageous.
• Knowledge of IFRS 116 accounting standard.
• Strong scheduling, calendar, and CRM platform skills.
• Excellent communication, teamwork, and customer service mindset.

Responsibilities

• Maintain accurate financial records by bookkeeping and accounting tasks.
• Process payroll, CPF contributions, and manage quarterly GST submissions and income tax filings to ensure compliance with regulatory requirements.
• Calculate monthly sales commissions, consolidate financial data, and update databases for precise financial tracking.
• Generate financial reports as requested by management to support informed decision-making.
• Utilize technology and software tools to improve work efficiency and streamline financial processes.
• Manage work pass applications and communicate with MOM to ensure adherence to employment regulations.
• Maintain fixed asset schedules, manage inventory codes, and reorder supplies to support uninterrupted operations.
• Collaborate with customer service and operations teams to provide prompt responses and oversee fee collection processes.
• Review and pursue government grants periodically and manage the grant application process to secure funding opportunities.
• Identify and pursue engagement opportunities with government agencies to support business growth.
• Perform additional duties as assigned by the Finance Manager or Management to support finance and admin functions.
• Assist in daily front desk operations to ensure a warm and welcoming experience for customers.
• Develop and maintain strong relationships with customers by addressing queries and feedback promptly.
• Manage lesson schedules, bookings, and cancellations, ensuring records are accurate.

Skills

Attention to detail

Time management

Communication in English

Cross-functional collaboration

Problem-solving

Tools

Microsoft Word

Microsoft Excel

EPOS

Metro

Favour

Carbonate

Google Calendar

CRM platforms

Job description

Company Overview

• Wolfgang Violin Studio, founded in 2009 in Singapore, specializes in violin, piano, and cello education. The academy nurtures award-winning young musicians and expands innovative music programs with plans for international growth. https: //www.wolfgangviolin.com/copy-of-about-us

Job Summary

Join Wolfgang Violin Studio as a full-time Administrative and Accounts Executive to support financial operations and administrative functions, ensuring accurate reporting and efficient processes in a dynamic music education environment. This is a 5.5-day work week position. Candidate must be able to work on both Saturday and Sunday.

Responsibilities

• Maintain accurate financial records by performing bookkeeping and accounting tasks to ensure timely submission of reports for management review
• Process payroll, calculate CPF contributions, and manage quarterly GST submissions and income tax filings to ensure compliance with regulatory requirements
• Calculate monthly sales commissions, consolidate financial data, and update databases for precise financial tracking
• Generate financial reports as requested by management to support informed decision-making
• Utilize technology and software tools to improve work efficiency and streamline financial processes
• Manage work pass applications and maintain communications with the Ministry of Manpower (MOM) to ensure adherence to employment regulations
• Maintain fixed asset schedules, manage inventory codes, and reorder supplies to support uninterrupted operations
• Collaborate with customer service and operations teams to provide prompt and accurate responses to inquiries and oversee fee collection processes
• Review and propose relevant government grants periodically and manage the grant application process to secure funding opportunities
• Identify and pursue engagement opportunities with various government agencies to support business growth
• Perform additional duties as assigned by the Finance Manager or Management to support overall finance and administrative functions
• Assist in daily front desk operations to ensure a warm and welcoming experience for customers
• Develop and maintain strong relationships with customers by addressing queries, concerns, and feedback in a timely and professional manner
• Manage lesson schedules, bookings, and cancellations, ensuring accurate records
• Liaise with teachers, staff, and customers to ensure seamless communication and resolve any issues that may arise
• Accurately maintain student records, attendance, and payment information, generating reports as required

Preferred competencies and qualifications

• Use Microsoft Office applications, especially Word and Excel, to support daily administrative and financial tasks
• Operate workplace technology and software such as EPOS, Metro, Favour, and Carbonate; knowledge of these tools is advantageous but not mandatory
• Apply familiarity with IFRS 116 accounting standard to enhance accounting accuracy and compliance
• Use Google Calendar and education management and CRM platform suites to support scheduling and communication
• Demonstrate a positive attitude, eagerness to learn, and strong work ethics to contribute effectively to the team
• Work professionally and resourcefully both independently and collaboratively with minimal supervision
• Manage multiple tasks efficiently using strong organizational and time management skills
• Communicate clearly within the organization and with external stakeholders in written and spoken English to support effective collaboration and reporting