Accounts & Admin Officer

Private Advertiser; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

Private Advertiser is seeking an organised accounting/HR administrator in Singapore to manage invoicing, payments, payroll support, and month-end close. You will handle attendance, leave, and claims, while maintaining accurate sales and payroll records across departments.

The role requires 3+ years of relevant experience, proficiency in Excel/Word, and familiarity with accounting software. Independent work and confidentiality are essential.

Qualifications

• Diploma or LCCI qualification in Accounting/Finance preferred; practical experience also considered.
• Minimum 3 years of relevant experience in accounting, HR administration or office administration.
• Basic knowledge of invoicing, accounts payable and accounts receivable.
• Experience handling attendance, leave, claims or payroll information.
• Proficient in Microsoft Excel and Word.
• Familiarity with AutoCount and Info-Tech is an advantage.
• Able to prepare and verify sales reports accurately.
• Organised, responsible and attentive to detail.
• Able to work independently and maintain confidentiality.

Responsibilities

• Verify suppliers' invoices against purchase orders, delivery orders, prices and quantities before payment.
• Maintain accounts payable and accounts receivable records and follow up on missing documents.
• Assist with payment preparation, accounting entries, reconciliations and month-end closing.
• Verify petty cash, staff expenses, receipts and supporting documents.
• Liaise with customers and suppliers regarding invoices, statements and payment matters.
• Support the Order Processing Assistant with customer invoices and credit notes when required.
• Prepare regular sales reports and ensure the accuracy of sales data.
• Maintain employees' attendance, leave and claim records.
• Verify employee claims and follow up on incomplete supporting documents.
• Prepare attendance, leave and claims records for monthly payroll processing.

Education

Diploma or LCCI qualification in Accounting/Finance

Tools

Microsoft Excel

Microsoft Word

AutoCount

Info-Tech

Job description

About the role

Key responsibilities

• Verify suppliers' invoices against purchase orders, delivery orders, prices and quantities before payment.

• Maintain accounts payable and accounts receivable records and follow up on missing documents.

• Assist with payment preparation, accounting entries, reconciliations and month-end closing.

• Verify petty cash, staff expenses, receipts and supporting documents.

• Liaise with customers and suppliers regarding invoices, statements and payment matters.

• Support the Order Processing Assistant with customer invoices and credit notes when required.

• Prepare regular sales reports and ensure the accuracy of sales data.

• Maintain employees' attendance, leave and claim records.

• Verify employee claims and follow up on incomplete supporting documents.

• Prepare attendance, leave and claims records for monthly payroll processing.

Requirements

• Diploma or LCCI qualification in Accounting, Finance or a related discipline is preferred. Candidates with relevant practical experience may also apply.

• Minimum 3 years of relevant experience in accounting, HR administration or office administration.

• Basic knowledge of invoicing, accounts payable and accounts receivable.

• Experience handling employee attendance, leave, claims or payroll information.

• Proficient in Microsoft Excel and Word.

• Familiarity with AutoCount and Info-Tech is an advantage.

• Able to prepare and verify sales reports accurately.

• Organised, responsible and attentive to detail.

• Able to work independently and maintain confidentiality.