Accounts & Admin Executive

ACCUSYS PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

ACCUSYS PTE. LTD. is seeking an organized administrative assistant to support daily office operations in Singapore. You will prepare correspondence, manage filing, and enter data into QuickBooks while handling invoicing, GST compliance, and year-end submissions.

The role includes shipping coordination, HR-related duties, and answering calls, with opportunities to contribute across general office tasks in a fast-paced environment.

Qualifications

• 2 years of experience in office/administrative support.
• Proficient in Microsoft Office and Excel.
• Experience with QuickBooks is preferred.

Responsibilities

• Prepare and issue business correspondence and documents (Purchase Order, Invoice, Delivery Order).
• Maintain proper filing system.
• Enter data into Quickbooks to update accounting databases.
• Monitor and handle accounts receivables, accounts payable and other billing matters.
• Prepare and file quarterly GST returns.
• Monitor and manage year-end accounts submissions.
• Prepare items for shipping and coordinate documents for international and local shipping.
• Handle HR matters including staff claims, payroll and leave administration.
• Answer incoming calls, redirect queries as needed.
• Manage office supplies and general office matters.
• Perform ad-hoc administrative tasks.

Skills

Time management

Independent worker

Education

Diploma/Advanced Diploma

Tools

Microsoft Office

Excel

QuickBooks

Job description

Job Responsibilities:

Prepare and issue business correspondence and documents (Purchase Order, Invoice, Delivery Order)

Maintain proper filing system

Maintains accounting databases by entering data into Quickbooks

Monitor and handle accounts receivables, accounts payable and other billing related matters

Preparation and filing of quarterly GST returns

Monitor and manage financial year end accounts submissions

Account for and prepare items for shipping

Coordinate and prepare documents for both international and local shipping

Handle HR related matters including staff claim, payroll and leave administration

Assist in incoming calls, answering queries and redirecting calls when necessary

Manage office supplies and general office matters

Perform any other ad-hoc administrative tasks

Job Requirements:

• Diploma/Advanced Diploma in any field of study.
• 2 years of working experience in office / administrative support.
• Computer literate with experience in Microsoft Office and Excel
• Experience with using Quickbooks is preferred
• Highly motivated in accomplishing work in time.
• Able to work independently in a fast-paced environment