(2-3 days / week) Part-Time Executive Assistant - Application Processing

RMA CONTRACTS PTE. LTD.; Singapore; On-site; SGD 14,000 - 17,000; Part time

Job summary

RMA CONTRACTS PTE. LTD. is seeking a part-time on-site document and data assistant in Singapore for 3 months with potential extension. The role involves assisting with reports, verification of records, and preparation of documents. Work is on-site in Kaki Bukit, 2–3 days per week, with morning/afternoon shifts.

Ideal candidates hold a Diploma, are meticulous, and can handle confidential information. Hours are 8:30am–12:30pm or 1:00pm–6:00pm, with flexibility for alternate hours as needed.

Qualifications

• Diploma required.
• Proficiency with Microsoft Excel and Word.
• Attention to detail and accuracy when handling records.
• Ability to follow instructions and complete repetitive tasks consistently.
• Organised and able to meet deadlines.

Responsibilities

• Download approved and rejected application reports.
• Filter records and verify serial numbers.
• Generate and download application outcome letters.
• Extract files and prepare documents for processing.
• Apply sensitivity labels, format and merge documents.
• Print letters and upload files to SharePoint.
• Sort, fold and insert letters and relevant inserts into envelopes for mailing.

Skills

Microsoft Excel

Microsoft Word

File management

Education

Diploma

Job description

Location: Kaki Bukit

Contract: 3 months, extendable based on business needs and performance

Pay: $10-$12/hour

Qualification: Diploma

Start Date: 9 November

Working Arrangements

Work 2-3 days per week.

Working days subject to discussion and RMA approval.

Working hours: 8.30am-12.30pm or 1pm-6pm.

Alternative hours may be considered based on operational needs and approval.

Key Responsibilities

• Download approved and rejected application reports.
• Filter records and verify serial numbers.
• Generate and download application outcome letters.
• Extract files and prepare documents for processing.
• Apply sensitivity labels, format and merge documents.
• Print letters and upload files to SharePoint.
• Sort, fold and insert letters and relevant inserts into envelopes for mailing.

Requirements

• Comfortable with Microsoft Excel, Word and basic file management.
• Meticulous and accurate when handling records and documents.
• Able to follow instructions and complete repetitive tasks consistently.
• Organised and able to meet deadlines.
• Responsible when handling personal information and confidential documents.
• Available to work on-site 2-3 days per week.

"This is in partnership with the Employment and Employability Institute Pte Ltd (\"e2i\").e2i is the empowering network for workers and employers seeking employment and employability solutions.e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups's PDPA and e2i's PDPA