Part-Time Executive Assistant | East | 3 months contract

RMA Contracts Pte Ltd; Singapore; On-site; SGD 14,000 - 17,000; Part time

Job summary

RMA Contracts Pte Ltd is seeking a part-time Application Processing Officer in Singapore to support document processing, administration and records management. The role offers a flexible schedule and on-site work at Kaki Bukit.

Responsibilities include handling application documents, verification of records, preparation of outcome letters, and secure handling of confidential information while following established procedures. Candidates with a Diploma and MS Office skills are encouraged to apply.

Qualifications

• Diploma qualification.
• Proficiency in Excel and Word; basic file management.
• Meticulous with strong attention to detail and accuracy.
• Able to follow established procedures and complete repetitive tasks consistently.
• Organised and able to meet deadlines in a fast-paced environment.
• Responsible when handling confidential information and personal data.
• Able to work on-site 2–3 days per week.
• Prior administrative experience is an advantage but not required.

Responsibilities

• Process application-related documents and reports in a timely and accurate manner.
• Download, filter, and verify application records and supporting documents.
• Generate and prepare application outcome letters for processing.
• Extract, organise, format, and merge digital documents.
• Apply document sensitivity labels and upload files to SharePoint.
• Print, sort, and prepare correspondence for mailing.
• Fold letters and insert documents into envelopes for dispatch.
• Ensure records are handled accurately and confidentially at all times.
• Support administrative and document processing activities as assigned.

Skills

Attention to detail

Organizational skills

Deadline oriented

Confidential handling

Education

Diploma qualification

Tools

Microsoft Excel

Microsoft Word

SharePoint

File management

Job description

Looking for a flexible part-time role? Join us as a Application Processing Officer and gain hands-on experience in document processing, administration, and records management!

Location: Kaki Bukit
Salary: S$10–S$12 per hour
Contract Duration: 3 Months (Extendable based performance)
Working Hours: 2–3 Days per Week | 8:30AM–12:30PM or 1:00PM–6:00PM (Days negotiable, subject to approval)

Job Description

• Process application-related documents and reports in a timely and accurate manner.
• Download, filter, and verify application records and supporting documents.
• Generate and prepare application outcome letters for processing.
• Extract, organise, format, and merge digital documents.
• Apply document sensitivity labels and upload files to SharePoint.
• Print, sort, and prepare correspondence for mailing.
• Fold letters and insert documents into envelopes for dispatch.
• Ensure records are handled accurately and confidentially at all times.
• Support administrative and document processing activities as assigned.

Requirements

• Diploma qualification.
• Comfortable using Microsoft Excel, Word, and basic file management functions.
• Meticulous with strong attention to detail and accuracy.
• Able to follow established procedures and complete repetitive tasks consistently.
• Organised and able to meet deadlines in a fast-paced environment.
• Responsible when handling confidential information and personal data.
• Able to work on-site 2–3 days per week.
• Prior administrative experience is an advantage but not required.

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions.e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.By applying for this role, you consent toRMA Group’sPDPA and e2i’s PDPA.