1409 Receptionist/ Serangoon

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 28,000 - 33,000; Full time

Job summary

Maxhunt Resource Pte Ltd is recruiting for a School Administrative Assistant focused on reception, visitor management and general administrative duties at Zhonghua Secondary School. The role requires 3 years of experience in school administration, with reception duties as an advantage, and a customer-service orientation.

Candidates should have GCE O level or Higher/NITEC and solid computer skills. Shift pattern includes a fixed late shift on some weekdays and regular weekday hours, with no

Qualifications

• 3 years of working experience in general administrative duties in a school
• Experience in reception duties in secondary school is an advantage
• Customer service oriented and professional disposition with basic computer skills

Responsibilities

• Attend to visitors, parents, students and staff at the reception counter professionally and courteously
• Answer, screen and manage incoming calls and enquiries, and direct them to the appropriate personnel
• Perform general administrative duties including data entry, issuing and tracking keys/access cards, and maintaining records
• Manage inventory of stationery and office supplies and raise purchase requests when stocks fall below minimum
• Assist with student administration matters and handling sick students at the counter, including early dismissal forms
• Carry out other duties as assigned by school management

Skills

Customer service oriented

General computer skills

Education

GCE 'O' Level or Higher / NITEC

Job description

Name of Authority

Zhonghua Secondary School

Contract Period

From 1 February 2027 to 31 January 2029

Personnel to be deployed at the following hours

• Mon to Fri: 7:00am to 4:00pm
• One of the working day i.e. late shift, the hours would be from 10am to 6:30pm. This late shift is fixed on a certain weekday and is schedule to change every 6 months.
• Service not required on Saturdays, Sundays and gazetted public holidays

Requirements

• Qualifications
  • GCE 'O' Level or Higher NITEC
• Experience
  • 3 years of working experience in general administrative duties in a school, with experience in reception duties in secondary school being an advantage
• Skills and Competencies
  • Customer service oriented with a warm and professional disposition
  • General computer skills

Job Scopes

• Reception & Visitor Management
  • Attend to visitors, parents, students and staff at the reception counter professionally and courteously.
  • Answer, screen and manage incoming calls and enquiries, and promptly direct them to the appropriate personnel.
  • Attend to delivery personnel and remind staff to pick the items promptly.
• Administrative Support
  • Perform general administrative duties, including data entry, issuance and tracking of physical keys and access cards, calling parents to remind them on arrears, and maintenance of proper records.
  • File and archive documents in accordance with the school's records management guidelines.
  • Prepare simple correspondence, forms and notices as directed.
  • Assist with incoming and outgoing mail and deliveries, including logging, sorting and distributing them to the relevant staff.
  • Assist with lost and found, including maintenance of proper records.
• Stationery & Stock Management
  • Manage the school's inventory of stationery and office supplies and maintain accurate, up-to-date inventory records.
  • Raise purchase requests when stocks fall below the minimum threshold.
  • Receive and verify deliveries against purchase orders and update inventory records accordingly.
• Student Administration
  • Assist with other student administration matters as directed, including issuing certificates and letters, collecting forms and documents, and attending to student-related enquiries at the reception counter.
  • Handle students reported sick at the Counter, administer basic first aid to injured students and prepare early dismissal form for students.
• Ad-hoc Duties
  • Carrying out any other duties as assigned by the school's management and staff in support of the school's operations.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322 Cynthia Lai | Registration No: R25146301