Strategic Nordic Office Administrator

huawei; Stockholms kommun; On-site; SEK 420,000 - 640,000; Full time

Job summary

Huawei Sweden office (Solna) is seeking an Administrative Specialist to oversee daily office operations and manage the Nordic administrative budget and risks. You will ensure compliance with company policies and support supplier management to sustain business continuity.

The role requires a Bachelor’s degree in business administration or related field, 3-5 years in admin/office roles, strong budgeting knowledge, and excellent organizational and communication skills.

Qualifications

• Bachelor’s degree in business administration or related field preferred.
• 3-5 years in administrative or office management roles, ideally international.
• Strong knowledge of budgeting and risk controls.
• Excellent organizational, multitasking, and problem-solving abilities.
• Strong interpersonal and communication skills.
• Fluent in English; Swedish or Nordic language a plus.

Responsibilities

• Oversee daily office operations to ensure a smooth, efficient workplace.
• Manage office supplies, liaise with suppliers, and handle ordering needs.
• Ensure premises and home offices are tidy, safe, and secure.
• Provide general administrative support to colleagues and management.
• Manage supplier relationships to maximize value and service quality.
• Negotiate and coordinate with vendors and stakeholders for office needs.
• Draft and implement administrative regulations and ensure policy compliance.
• Monitor administrative expenses and identify optimization opportunities.
• Organize internal and external meetings in coordination with stakeholders.

Skills

Fluency in English

Interpersonal communication

Organizational skills

Problem solving

Multitasking

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

Huawei Sweden office (Solna) is seeking an Administrative Specialist to oversee daily office operations and manage the Nordic administrative budget and risks. You will ensure compliance with company policies and support supplier management to sustain business continuity.

The role requires a Bachelor’s degree in business administration or related field, 3-5 years in admin/office roles, strong budgeting knowledge, and excellent organizational and communication skills.