Stockholm: Executive Assistant & Office Operations Lead

Internet Vikings; Stockholms kommun; On-site; SEK 420,000 - 520,000; Full time

Job summary

Internet Vikings in Stockholm is seeking an organized Associate to support the CEO on-site. You will drive high-level administrative tasks, manage calendars, travel, and day-to-day office operations to ensure a smooth, professional workplace experience.

Fluency in Swedish and English is required, as is a valid B-category driver’s license. You will collaborate closely with the CEO and other teams, upholding confidentiality, discretion, and a proactive service mindset.

Qualifications

• Experience in executive support or office management is a plus.
• Fluent in Swedish and English (written and spoken).
• Valid driver’s license (B category) required.

Responsibilities

• Provide high-level administrative support directly to the CEO
• Manage and coordinate the CEO’s calendar, meetings, priorities, and daily schedule
• Organize business travel arrangements, including flights, accommodation, itineraries, and meeting logistics
• Prepare meeting materials, presentations, documents, and follow-up actions
• Handle confidential information with professionalism, discretion, and sound judgment
• Manage the daily operations of the office and ensure everything is well organized
• Coordinate office activities, including team events, lunches, breakfasts, and other employee initiatives
• Order and maintain office supplies, equipment, and general office needs
• Ensure the office environment is welcoming, functional, and aligned with company culture
• Ensure compliance with relevant company policies and health & safety regulations.

Skills

Executive support

Office management

Calendar management

Travel coordination

Discretion & confidentiality

Swedish & English fluency

Job description

Internet Vikings in Stockholm is seeking an organized Associate to support the CEO on-site. You will drive high-level administrative tasks, manage calendars, travel, and day-to-day office operations to ensure a smooth, professional workplace experience.

Fluency in Swedish and English is required, as is a valid B-category driver’s license. You will collaborate closely with the CEO and other teams, upholding confidentiality, discretion, and a proactive service mindset.