Admin Services Supervisor Nordics (Maternity Leave 1 Year Contract)

Grifols, S.A; Stockholms kommun; On-site; SEK 45,000 - 60,000; Full time

Job summary

Grifols, S.A in Stockholm is seeking an Admin Services Supervisor for a maternity leave contract. This role involves managing purchase orders, analyzing budget variances, and liaising with the Financial Shared Services Center. The ideal candidate will have at least three years of relevant experience and strong skills in SAP and finance.

The position requires fluency in Swedish and good English, offering a full-time temporary contract as part of a dynamic team!

Qualifications

• Minimum three years documented experience from a similar position.
• Strong organizational skills with ability to work independently.
• Familiarity with accounting principles and software.

Responsibilities

• Create purchase orders and match against supplier invoices in SAP.
• Analyze budget versus actual costs together with the General Manager.
• Support FSSC Barcelona's accounting and finance.

Skills

Administrative and organizational skills

Computer proficiency

Financial skills (bookkeeping)

SAP user

Fluent in Swedish and good English

Education

Business and administration program at high school

College education in economics and administration

Job description

Admin Services Supervisor Nordics (Maternity Leave 1 Year Contract)

Location: Stockholm, SE

Contract Type: Temporary Full-Time

What Your Responsibilities Will Be:

Purchase / Suppliers

• Create purchase orders & match against supplier invoices in SAP.
• Incoming vendor invoices received by post (scan and email to Barcelona – FSSC(Financial Shared Services Center)).
• Approve invoices in SAP and check that the cost account and cost center are correct.
• Control consultant invoices before next approvals.
• Monitor the rental cost for and maintenance of office premises and parking.

Accounting & Controlling

• Analyze and comment on differences between budget and actual costs together with the General Manager (monthly reports).
• Lead the monthly office meeting and present analysis of Budget vs Forecast for sales and OPEX.
• Budget & Forecasts: OPEX budget process for BioPharma & CA and analyze together with General Manager.
• Monthly reports on intrastat/export documentation (external consultant).
• Update cash flow weekly.
• Request vendor creation/modification including adjustments of payment terms.
• Clear/update old POs every quarter.
• Send monthly accruals to the finance department.
• Month end controls invoicing.
• Collect documentation for annual audit.
• Internal point of contact for AP & AR.
• Quarterly accrual of Norwegian supplier tax.
• Docusign responsible.
• Approve Swedish payroll in the bank.

Other / Administration and Support

• Support and act as contact person for FSSC Barcelona's accounting, finance.
• Monthly update of marketing costs on Teams.

Who You Are:

Skills and Competences

• Min three years documented experience from a similar position.
• Strong administrative and organizational skills.
• Computer proficiency, particularly with office software.
• Financial skills like bookkeeping, data entry and familiarity with accounting principles and software.
• SAP-user.
• Ability to work independently.
• Fluent Swedish and good English in speech and writing.

Education

• A business and administration program or economics program at high school as a foundation.
• College education/separate courses in economics and administration or equivalent.