Administrative Specialist

huawei; Stockholms kommun; On-site; SEK 420,000 - 640,000; Full time

Job summary

Huawei Sweden office (Solna) is seeking an Administrative Specialist to oversee daily office operations and manage the Nordic administrative budget and risks. You will ensure compliance with company policies and support supplier management to sustain business continuity.

The role requires a Bachelor’s degree in business administration or related field, 3-5 years in admin/office roles, strong budgeting knowledge, and excellent organizational and communication skills.

Qualifications

• Bachelor’s degree in business administration or related field preferred.
• 3-5 years in administrative or office management roles, ideally international.
• Strong knowledge of budgeting and risk controls.
• Excellent organizational, multitasking, and problem-solving abilities.
• Strong interpersonal and communication skills.
• Fluent in English; Swedish or Nordic language a plus.

Responsibilities

• Oversee daily office operations to ensure a smooth, efficient workplace.
• Manage office supplies, liaise with suppliers, and handle ordering needs.
• Ensure premises and home offices are tidy, safe, and secure.
• Provide general administrative support to colleagues and management.
• Manage supplier relationships to maximize value and service quality.
• Negotiate and coordinate with vendors and stakeholders for office needs.
• Draft and implement administrative regulations and ensure policy compliance.
• Monitor administrative expenses and identify optimization opportunities.
• Organize internal and external meetings in coordination with stakeholders.

Skills

Fluency in English

Interpersonal communication

Organizational skills

Problem solving

Multitasking

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Job description

Overview

Huawei is a global leader in ICT solutions. Continuously innovating based on customer needs, we are committed to enhancing customer experiences and creating maximum value for telecom carriers, enterprises, and consumers. Our telecom network equipment, IT products and solutions, and smart devices are used in 170 countries and regions. Huawei is ranked 49th on the Global Fortune 500 in 2020.

Location: Sweden Office (Solna)

Job Purpose

The Administrative Specialist will be responsible for overseeing the daily administrative operations of the Sweden office, while also managing the administrative budget, cost control, and risk management across all Nordic countries. This role ensures smooth office operations, compliance with company policies, and effective supplier management to support business continuity.

Responsibilities

• Office Operations & Administration - Manage daily office operations to ensure a smooth and efficient workplace environment.
• Office Operations & Administration - Maintain office supplies, liaise with suppliers, and handle shopping and ordering needs when necessary.
• Office Operations & Administration - Ensure office premises and home offices are tidy, safe, and secure.
• Office Operations & Administration - Undertake general administrative tasks as requested.
• Supplier & Relationship Management - Interact with and manage supplier relationships to maximize value and service quality.
• Supplier & Relationship Management - Negotiate and coordinate with vendors, service providers, and stakeholders for office-related needs.
• Policy & Compliance - Draft and implement administrative regulations and serve as a policy controller.
• Policy & Compliance - Support internal risk control measures and ensure compliance with company standards and guidelines.
• Budget & Cost Control - Oversee and control administrative budgets for the Nordic countries, ensuring cost efficiency and transparency.
• Budget & Cost Control - Monitor and report administrative expenses, identifying areas for optimization.
• Coordination & Support - Organize and arrange internal and external meetings in coordination with stakeholders and service providers.
• Coordination & Support - Provide general administrative support to colleagues and management as required.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• 3-5 years of proven experience in administrative or office management roles, ideally within an international environment.
• Strong knowledge of budget management and risk control.
• Excellent organizational, multitasking, and problem-solving skills.
• Strong interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite and other office tools.
• Fluency in English; knowledge of Swedish or another Nordic language is an advantage.