Strategic Executive Assistant to C‑Suite (Nordic)

Newcode.ai; Stockholms kommun; On-site; SEK 468,720 - 725,400; Full time

Benefits offered by this job

Culture of trust and excellence

Collaborative environment

Growth and ownership

Inclusive culture of excellence and信

Job summary

Newcode.ai is seeking an Executive Assistant to support our senior leadership across the Nordic region. This hands-on role requires ownership, autonomy, and discretion to keep executives focused on their core priorities.

You will manage calendars, travel, materials, and communications while coordinating across teams in Norway, Sweden, Denmark, and the US. The position supports onboarding, events, and process improvements in a fast-growing startup.

Qualifications

• 3+ years of experience as an Executive Assistant, PA, or in a similar senior support role.
• Outstanding written and verbal communication in Norwegian and English.
• Positive, can-do attitude with strong organization and attention to detail.
• Comfortable in a fast-paced, high-growth startup environment.
• Discreet, trustworthy, and proactive in handling confidential matters.
• Tech-savvy and able to figure out tools independently.

Responsibilities

• Attend meetings with and on behalf of senior leaders, taking notes and following up on actions.
• Manage complex calendars, travel logistics, and scheduling across time zones.
• Prepare meeting materials, agendas, briefing notes, and presentations.
• Draft and proofread internal and external correspondence.
• Coordinate across teams in Norway, Sweden, Denmark, and US.
• Support onboarding of new hires, event planning, and ad hoc operational tasks.
• Identify process improvements to reduce friction for the operations team.

Skills

Executive support

Calendar management

Travel coordination

Communication (Norwegian & English)

Discretion & trustworthiness

Tech-savvy

Self-starter

Job description

Newcode.ai is seeking an Executive Assistant to support our senior leadership across the Nordic region. This hands-on role requires ownership, autonomy, and discretion to keep executives focused on their core priorities.

You will manage calendars, travel, materials, and communications while coordinating across teams in Norway, Sweden, Denmark, and the US. The position supports onboarding, events, and process improvements in a fast-growing startup.