Strategic EA & Office Lead (6-Month Contract)

GP Bullhound; Stockholms kommun; Sur place; SEK 420 000 - 540 000; Plein temps

Résumé du poste

GP Bullhound is seeking an Executive Assistant & Office Manager for a 6-month fixed-term contract in Stockholm. You will support two Partners and a Managing Director, managing diaries, travel, expenses and client communications while ensuring the office runs smoothly and professionally.

You will coordinate meetings, prepare presentations, and maintain CRM and Outlook, collaborating with the wider EA team and office managers across offices.

Qualifications

• Proven EA and office management experience supporting C-suite executives.
• Advanced MS Office skills (Outlook, Word, Excel and PowerPoint).
• Excellent written and spoken corporate English, with high accuracy and presentation standards.
• Proactive, highly organised and discreet, with the confidence to build relationships at all levels.

Responsabilités

• Manage the diaries of two Partners and one MD, balancing priorities and communicating updates promptly.
• Coordinate travel, accommodation and itineraries, and book and reconcile expenses.
• Act as point of contact for clients and their PAs; respond to emails on the team’s behalf as required.
• Produce notes from meetings and calls; prepare emails, letters, proposals and presentations to house style using MS Office.
• Collaborate with executives to identify priorities and understand GP Bullhound’s ethos, sectors and services.
• Keep contacts and activity up to date in Outlook and the firm’s CRM.
• Maintain reception, meeting rooms, and office areas; welcome guests and manage the office
• Oversee health and safety, liaise with landlord and suppliers, and handle office bills with Partners’ approval
• Support EA team across offices and cover for colleagues during holidays or peak workload

Connaissances

Diary management

Travel coordination

Client relations

MS Office

English proficiency

Discretion & organisation

Outils

MS Office

Description du poste

GP Bullhound is seeking an Executive Assistant & Office Manager for a 6-month fixed-term contract in Stockholm. You will support two Partners and a Managing Director, managing diaries, travel, expenses and client communications while ensuring the office runs smoothly and professionally.

You will coordinate meetings, prepare presentations, and maintain CRM and Outlook, collaborating with the wider EA team and office managers across offices.