Executive Assistant

Joss Search; Stockholms kommun; Hybrid; SEK 700,000 - 950,000; Full time

Benefits offered by this job

Annual wellness allowance

Travel allowance

Global and local events

Hybrid working - 1 day working fromホーム

Job summary

Joss Search in Stockholm is seeking two proactive Executive Assistants to support high performing investment professionals within a fast-paced, global firm. You will coordinate complex calendars, travel, expenses, and communications, collaborating with fellow EAs to ensure smooth operations.

The role requires 3-5+ years as an EA, experience in a global financial or professional services firm, and fluency in Swedish and English. A collaborative, proactive, service-oriented mindset is essential.

Qualifications

• 3-5+ years' experience as an EA in a fast-paced environment.
• Experience working for a global firm, ideally financial or professional services.
• Fluent Swedish and professional level English.
• Excellent organizational skills and a true team player.
• Proactive and solution driven attitude.

Responsibilities

• Complex calendar management, including inbox management.
• Managing travel and itineraries for international and domestic trips.
• Processing expenses and preparing reports.
• Screening calls for executives and directing as necessary.
• Managing communications, special projects and ad-hoc event assistance.
• Providing cover with other EAs as needed.

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Communication

Team collaboration

Proactive

Job description

Leading International Investment Firm - Stockholm

Competitive salary, generous bonus & benefits!

Our client, a reputable, well-established leading global investment firm is seeking two proactive and adaptable Executive Assistants to support high performing investment professionals. You will be working alongside a brilliant and friendly team of Executive Assistants.

You should have a background of being an Executive Assistant who has also supported senior executives. You must have worked for a global firm, ideally within financial or professional services.

THE ROLE

The offices in Stockholm are incredibly modern, and the team are very friendly and collaborative. This role is fast paced supporting investment professionals within private equity.

Your responsibilities will include, but are not limited to:

• Complex calendar management, sometimes inclusive of inbox management
• Managing travel and itineraries for complex international and domestic trips
• Processing expenses and preparing reports
• Screen all calls for executives and direct as necessary
• Managing communications, special projects and ad-hoc event assistance
• Work in partnership with other EA's to provide cover and backup support as needed

KEY REQUIREMENTS

• 3-5+ years' experience of being an EA in a fast paced environment
• Background working in a similar role for a global firm, ideally financial or professional services
• Comfortable in a fast paced and changing environment
• Flexible, adaptable, highly motivated and results driven
• Great communication skills - fluent Swedish and professional level English essential
• Excellent organisational skills and a true team player
• Professional and outgoing, service oriented
• Proactive and solution driven attitude

BENEFITS

This is a top tier environment to work in; the firm encourage collaboration and teamwork. The competitive package offers a generous base salary and bonus, with further benefits.

• Annual wellness allowance per year
• Travel allowance
• Global and local events
• Hybrid working - 1 day working from home office

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.