Stockholm Office Operations & Events Lead

East Capital Group; Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

East Capital Group is seeking a proactive Office Manager to oversee the Stockholm office operations, logistics, procurement and events. You will create a welcoming, well-functioning workplace and coordinate suppliers and external service providers to support the team.

The role requires ownership, problem-solving and flexibility, with occasional evening work for events and meetings in a dynamic international environment located in Stockholm.

Qualifications

• Previous experience from office management, workplace services, facilities, administration, hospitality or a similar service-oriented role.
• Excellent interpersonal and communication skills; service orientation.

Responsibilities

• Take overall responsibility for the daily operations and readiness of the Stockholm office, ensuring a professional, welcoming and well-functioning workplace.
• Manage office administration and logistics, including mail, deliveries, couriers, DHL imports and exports, invoice scanning and relevant documentation.
• Manage office supplies, inventory and procurement, ensuring that kitchens, meeting rooms and common areas are well maintained, fully stocked and welcoming.
• Coordinate office maintenance and repairs and manage relationships with the landlord, building management, suppliers and external service providers.
• Ensure that office equipment, appliances, printers, workstations, workplace access and relevant safety and security arrangements are functional and properly maintained.
• Support the planning and execution of internal and external meetings, dinners and events, including coordinating catering and other suppliers, preparing and setting up spaces, table settings and ensuring a welcoming and professional environment for guests and colleagues.
• Provide hands-on support during events and ensure that practical arrangements run smoothly before, during and after the event. Occasional evening work may be required.
• Provide hands-on support to colleagues in office-related matters and proactively identify opportunities to improve workplace operations and the overall employee experience.

Skills

Office management

Facilities coordination

Supplier management

Customer service orientation

Job description

East Capital Group is seeking a proactive Office Manager to oversee the Stockholm office operations, logistics, procurement and events. You will create a welcoming, well-functioning workplace and coordinate suppliers and external service providers to support the team.

The role requires ownership, problem-solving and flexibility, with occasional evening work for events and meetings in a dynamic international environment located in Stockholm.