Executive Assistant to Nordic Banking Team

UBS; Stockholms kommun; On-site; SEK 550,000 - 700,000; Full time

Job summary

UBS in Stockholm is seeking an EA/Team Assistant to support a team of bankers, including the Head of Nordics and MDs. The role emphasizes calendar management, client liaison, and cross-border coordination between Stockholm and London offices.

The successful candidate will handle meetings, travel arrangements, expenses, IT issues, and database upkeep while maintaining confidentiality and professional standards in a fast-paced environment.

Qualifications

• Several years' experience in corporate finance at an investment bank.
• Excellent communication skills, oral and written.
• Ability to work independently and in a team, prioritising multiple tasks.

Responsibilities

• Diary management and co-ordinating schedules across time zones.
• Arrange meetings and manage complex diaries and travel plans.
• Build relationships with clients and their assistants.
• Assist in meeting preparation and IT issues in a timely manner.
• Process expenses and reimbursements using Concur.
• Liaise with management offices and key departments across the Bank.
• Database administration and updating team distribution lists.
• Cover telephones and handle ad hoc tasks.

Skills

Initiative

Independent work

Prioritisation

Communication

Professionalism

Delivery focus

Attention to detail

MS Office

Flexibility

Corporate finance experience

Tools

Concur

Job description

UBS in Stockholm is seeking an EA/Team Assistant to support a team of bankers, including the Head of Nordics and MDs. The role emphasizes calendar management, client liaison, and cross-border coordination between Stockholm and London offices.

The successful candidate will handle meetings, travel arrangements, expenses, IT issues, and database upkeep while maintaining confidentiality and professional standards in a fast-paced environment.