Sales Admin with commercial potential

caspecoab; Nacka kommun; On-site; SEK 334,800 - 558,000; Full time

Job summary

caspecoab in Nacka kommun, Sweden is seeking a Sales Operations Coordinator to manage sales processes from deal closure to invoicing. You will own the contract management and ensure high-quality data is maintained in HubSpot.

The role requires a structured, detail-oriented person with CRM experience and fluency in both Swedish and English, looking for a pathway into sales through this pivotal first step.

Qualifications

• Structured and detail-oriented with order in systems, data, and processes.
• Experience with CRM (HubSpot) and/or ERP (Business Central or similar).
• Clear and professional communication in both Swedish and English.

Responsibilities

• Administer and quality-assure contract changes.
• Maintain and administer product catalogue in HubSpot.
• Coordinate with Finance on invoicing and revenue recognition.

Skills

Attention to detail

CRM experience (HubSpot)

Communication in Swedish and English

Understanding of ERP systems

Curiosity about AI and automation

Job description

What you'll do

In phase 1 you're the hub of our sales processes. Everything that happens with a customer after the deal is closed is yours. You own it, drive it and make sure it stays high quality all the way to invoice.

HubSpot and contract management

• Administer and quality‑assure contract changes: churn, win back, contractions and contract transfers (ToC)
• Open and follow deals in HubSpot through the full lifecycle with the right data, right fields and right stage
• Coordinate with Finance and account managers when deals close or change
• Ongoing pipeline quality reviews and proactive deviation management

Product packaging and pricing

• Maintain the product catalogue in HubSpot: products, prices, packages and discount structures
• Own the CPQ tool VloxQ: keep pricing logic and product rules up to date
• Make sure what sales sell matches what Finance invoices

ERP and the lead‑to‑cash process

• Be Nordic Sales primary point of contact with Finance on invoicing and revenue recognition
• Play a key role in our transition from Younium to Microsoft Business Central in Q3 2026
• Identify and drive improvements across the full flow from lead to paid invoice

Who you are

You’re probably not looking for "an admin job". You’re looking for a genuinely great first step into something bigger.

• Structured and detail‑oriented, you love order in systems, data and processes
• You understand how a deal moves from prospect to invoice and want to understand it even better
• Curious about AI and automation, you see it as a competitive edge, not a threat
• You have experience with CRM (HubSpot) and/or ERP (Business Central or similar), or pick it up fast
• You communicate clearly and professionally in both Swedish and English
• You want to work in sales and understand that this role is your fastest route there