Sales Admin with commercial potential

Caspeco AB; Stockholms kommun; Hybrid; SEK 334,800 - 502,200; Full time

Job summary

Caspeco AB, a leading Nordic SaaS company, is looking for an entry-level sales administrator to oversee various sales processes. You’ll work closely with Finance and ensure contract quality while transitioning to a commercial role in Nordic Sales.

The ideal candidate is detail-oriented and has experience with CRM systems like HubSpot. This position offers significant responsibility and is designed as a gateway into a sales career. Location is flexible with hybrid options available.

Qualifications

• Experience with CRM (HubSpot) and/or ERP (Business Central or similar).
• Structured and detail-oriented, loving order in systems, data, and processes.
• Desire to work in sales and understand the route from deal to invoice.

Responsibilities

• Oversee sales administration and quality assurance of contract changes.
• Maintain product catalogue in HubSpot and keep pricing logic current.
• Coordinate invoicing and revenue recognition with Finance.

Skills

Detail-oriented

CRM experience (HubSpot)

Clear communication in Swedish and English

Understanding sales processes

Curiosity about AI and automation

Tools

HubSpot

Microsoft Business Central

Job description

Most sales roles promise you a career. This one gives you a plan.

We're not looking for someone who wants to administrate forever. We're looking for someone who wants to truly understand a business, from contract to invoice, and then use that knowledge to sell. This is a rare opportunity to step into SaaS sales with real tools, real responsibility and a clear path forward.

Phase 1: Now

You build, structure and quality‑assure the sales administration

Phase 2: 6 to 12 months

You automate and delegate your own tasks away

Phase 3: 12 to 18 months

You step into a commercial role in Nordic Sales

This isn't a career path we're hoping for. It's the setup we hire for.

What you'll do

In phase 1 you're the hub of our sales processes. Everything that happens with a customer after the deal is closed is yours. You own it, drive it and make sure it stays high quality all the way to invoice.

HubSpot and contract management

• Administer and quality‑assure contract changes: churn, win back, contractions and contract transfers (ToC)
• Open and follow deals in HubSpot through the full lifecycle with the right data, right fields and right stage
• Coordinate with Finance and account managers when deals close or change
• Ongoing pipeline quality reviews and proactive deviation management

Product packaging and pricing

• Maintain the product catalogue in HubSpot: products, prices, packages and discount structures
• Own the CPQ tool VloxQ: keep pricing logic and product rules up to date
• Make sure what sales sell matches what Finance invoices

ERP and the lead‑to‑cash process

• Be Nordic Sales primary point of contact with Finance on invoicing and revenue recognition
• Play a key role in our transition from Younium to Microsoft Business Central in Q3 2026
• Identify and drive improvements across the full flow from lead to paid invoice

Who you are

You're probably not looking for "an admin job". You're looking for a genuinely great first step into something bigger.

• Structured and detail‑oriented, you love order in systems, data and processes
• You understand how a deal moves from prospect to invoice and want to understand it even better
• Curious about AI and automation, you see it as a competitive edge, not a threat
• You have experience with CRM (HubSpot) and/or ERP (Business Central or similar), or pick it up fast
• You communicate clearly and professionally in both Swedish and English
• You want to work in sales and understand that this role is your fastest route there

Why Caspeco?

Caspeco is a Nordic SaaS company in hospitality tech. We build software that helps restaurants, hotels and venues run better operations, from offices in Sweden, Norway, Belgium and France.

We're a company in motion. That means you'll work close to the product, the business and the people driving it, not alongside them. You'll get real responsibility from day one, and a team that backs you up when it counts.

This role exists because we believe the best salespeople understand the whole deal. We are now looking for someone who wants to start there.

The position is open and we welcome applications now. We're taking a short summer break, so you'll hear from us from mid-August. We promise it's worth the wait!

Department Sales Locations Nacka , Uppsala Remote status Hybrid