Logistics Coordinator

J.Lindeberg; Stockholms kommun; On-site; SEK 360,000 - 480,000; Full time

Job summary

J.Lindeberg is seeking a Logistics Coordinator to support day-to-day logistics across inbound and outbound operations. The role works with warehouses, forwarders, and internal teams to ensure orders, deliveries, and documents are handled accurately and on time.

The candidate should have education in logistics or related fields, experience with logistics administration and invoicing, strong Excel skills, and familiarity with ERP systems, preferably Business Central.

Qualifications

• Education in logistics, supply chain, business administration, or equivalent experience.
• Experience with logistics administration, order handling, invoicing, and delivery follow-up.
• Proficient with Excel (pivot tables, VLOOKUP) and ERP systems (Business Central).

Responsibilities

• Handle inbound/outbound logistics administration and documentation.
• Monitor deliveries and follow up on delays or missing information.
• Coordinate with EU warehouse, warehouses, and forwarders for smooth operations.
• Ensure deliveries align with customer-specific instructions and timelines.
• Resolve logistics issues promptly and coordinate with internal teams.

Skills

English (Fluent)

Communication skills

Problem solving

Education

Education in logistics/supply chain/business administration

Tools

Microsoft Excel

Microsoft Dynamics 365 Business Central (ERP)

Job description

Job Description: Logistics Coordinator

Contract: Fixed term contract (maternity cover)

Reports to: Logistics Manager

Objective

As a Logistics Coordinator, you will support the day-to-day logistics flow across inbound and outbound operations. You will work closely with warehouses, forwarders, and internal teams to make sure orders, deliveries, documents, and system-related issues are followed up and handled correctly. The role requires a structured and hands-on approach, with the ability to coordinate several tasks and stakeholders from start to finish.

Main working tasks

• Logistics Administration: Post documents, handle delivery and shipment documentation, support invoicing, and make sure administrative tasks are completed accurately and on time.
• Delivery Surveillance: Monitor inbound and outbound deliveries, follow up on delays or missing information, and keep internal teams updated on delivery status.
• Warehouse Contact: Maintain close contact with our EU warehouse to follow up on deliveries, resolve day-to-day issues, and support smooth inbound and outbound operations.
• Customer-Specific Deliveries: Ensure deliveries to special customers are made according to their unique instructions.
• Problem Solving: Address and resolve logistics-related issues promptly and efficiently.
• Forwarders: Maintain contact with forwarders to ensure smooth logistics operations.

Essential Characteristics

• Education within logistics, supply chain, business administration, or equivalent experience.
• Experience with logistics administration, order handling, invoicing, and delivery follow-up.
• Comfortable working with documents, deadlines, and daily operational follow-up.
• Good Excel skills, including working with lists, pivot tables, and functions such as VLOOKUP.
• Experience working in an ERP system is required; experience with Business Central is preferred.
• Experience in logistics coordination or a similar administrative logistics role.
• Good communication skills and the ability to coordinate with internal teams, warehouses, and forwarders.
• Fluent in English is a must; Swedish is an advantage.