Order and Logistics coordinator

Navinci Diagnostics AB; Uppsala kommun; On-site; SEK 35,000 - 50,000; Full time

Job summary

Navinci Diagnostics AB is seeking an Order & Logistics Coordinator in Uppsala, Sweden. The successful candidate will ensure smooth operation in order fulfillment, logistics, and warehouse management. Key responsibilities include processing orders, managing logistics, and maintaining inventory.

Applicants should have over 2 years of relevant experience and proficiency in Microsoft Office. Fluency in English is required while knowledge of Swedish is advantageous. A proactive mindset and strong organizational skills are essential.

Qualifications

• Experience in warehouse operations, logistics, order fulfillment, customer service, or inventory management.
• Fluent in English; moderate proficiency in Swedish is a plus.
• Experience with invoicing and order processing.

Responsibilities

• Process customer orders and prepare invoices for timely fulfillment.
• Manage inbound and outbound logistics including shipments.
• Organize and maintain the warehouse inventory and perform inventory counts.
• Provide logistical support for company events and seminars.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office & Excel

Attention to detail

Ability to prioritize tasks

Education

2+ years of relevant experience

High proficiency in Microsoft Office & Excel

Tools

CRM/ERP systems

Inventory or accounting software

Job description

About the Role

We are looking for a proactive and organized Order & Logistics Coordinator to join our team. In this hands‑on role, you will be responsible for ensuring the smooth day‑to‑day operation of our customer order fulfillment, inbound and outbound logistics, warehouse inventory, invoicing processes and support production of Navinci products. You will work closely with suppliers, logistics partners, customers, and internal teams to ensure products are received, assembled, packaged, invoiced, and delivered efficiently while maintaining high standards of quality and accuracy.

If you enjoy a varied role where no two days are the same and take pride in keeping operations running smoothly, we'd love to hear from you.

Key Responsibilities

• Process customer orders, prepare invoices, and coordinate timely order fulfillment.
• Manage inbound and outbound logistics, including shipments, deliveries, and courier bookings.
• Receive, inspect, unpack, and verify incoming goods against purchase orders and delivery documentation.
• Organize and maintain warehouse inventory, ensuring materials are stored safely and efficiently.
• Pick, pack, assemble, label, and prepare products for shipment.
• Perform inventory counts and support stock control and replenishment activities.
• Maintain accurate inventory, shipping, invoicing, and operational records.
• Coordinate with suppliers, logistics providers, customers, and internal teams to ensure smooth daily operations.
• Manage customer communication and track order follow-ups via the CRM system.
• Provide logistical support for organizing seminars, conferences and other company events and activities.
• Provide general operational support, including maintaining office and warehouse supplies and setting up workstations when required.
• Support time to time manufacturing team by assembling, packaging, and labeling products according to work instructions and quality standards.
• Ensure compliance with company policies, quality standards, and health and safety procedures.
• Identify opportunities to improve operational processes, workflow efficiency, and workplace organization.

What We Are Looking For

You are a reliable, detail‑oriented, flexible and practical team player who enjoys working in a dynamic environment. You are comfortable balancing administrative tasks with hands‑on operational work and are committed to delivering high‑quality results.

Education and background

• 2+ years of relevant experience
• High proficiency in Microsoft Office & Excel
• Fluent in English is required, moderate in Swedish

Experience

• Experience in warehouse operations, logistics, order fulfillment, customer service, or inventory management.
• Experience working with order handling and logistics in life‑science business is an advantage.
• Experience with invoicing, order processing, or CRM/ERP systems.
• Proficiency in Microsoft Office and experience with inventory or accounting software is an advantage.

Skills and Personal attributes

• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities.
• Good communication skills and the ability to work effectively with customers, suppliers, and internal stakeholders.
• A proactive mindset with a willingness to identify and implement process improvements.

Applications are reviewed on an ongoing basis and interviews will be conducted continuously throughout the recruitment process.