Operations & Logistics Coordinator

Sustainium AB; Stockholms kommun; On-site; SEK 420,000 - 520,000; Full time

Benefits offered by this job

Stockholm-based role with occasional W

ERP implementation exposure

Job summary

Sustainium AB is seeking an Operations & Logistics Coordinator to join our Stockholm office. You will manage end-to-end shipments, prepare {{BLs}}, packing lists, and invoices, and coordinate with warehouses, clients, and forwarders to keep deliveries on time and costs controlled.

You’ll contribute to ERP implementation and drive process improvements in a lean, fast-moving environment with a small, international team.

Qualifications

• 2–4 years hands-on logistics or supply chain experience.
• Experience coordinating international shipments.
• Experience preparing shipping documentation (BLs, packing lists, commercial invoices).
• Knowledge of Incoterms and ocean freight.
• Experience invoicing and basic financial follow-up.
• Strong attention to detail and a structured way of working.
• Ability to manage multiple shipments, workflows, and deadlines reliably.
• Clear and confident communication across clients, suppliers, forwarders, and internal stakeholders.
• Strong written and spoken English.
• Comfort working in a lean, fast-moving environment with high individual responsibility.

Responsibilities

• Coordinate end-to-end shipments, from documentation to delivery follow-up.
• Prepare and manage shipping documentation (BLs, packing lists, commercial invoices).
• Issue sales invoices, track payments, and follow up when needed.
• Maintain a clear overview of all active shipments, lead times, and delivery timelines.
• Coordinate with warehouses on stock levels, incoming goods, and stocktakes.
• Act as the central point of contact between clients, forwarders, and internal stakeholders.
• Monitor supplier costs and keep benchmarks updated to ensure competitive pricing.
• Handle delays and disruptions, adjusting plans to maintain delivery expectations.
• Contribute to ERP system implementation, ensuring data is structured and usable.
• Improve workflows and reduce manual work through better structure and automation.

Job description

Operations & Logistics Coordinator

Location: Stockholm, Sweden | Full-time | Onsite

About Us

Sustainium is a B2B supplier of paper-based packaging to food and beverage manufacturers. We operate globally with a lean team, coordinating production, logistics, and delivery across Europe, Asia, and Latin America.

We’re building scalable alternatives to plastic, and we’re now hiring an Operations & Logistics Coordinator to manage the daily execution that keeps our supply chain accurate, cost-controlled, and on time.

This is a hands-on individual contributor role, ideal for someone with approximately 2–4 years of experience who enjoys coordinating international shipments, maintaining accurate documentation, solving operational issues, and keeping multiple workflows organised.

The role is based at our Stockholm office and is primarily onsite, with flexibility to work from home on agreed days.

Applicants must already be based in Sweden and have the right to work in Sweden. We are not offering relocation or visa sponsorship for this position.

What You’ll Do

• Coordinate end-to-end shipments, from documentation to delivery follow-up
• Prepare and manage shipping documentation (BLs, packing lists, commercial invoices)
• Issue sales invoices, track payments, and follow up when needed
• Maintain a clear overview of all active shipments, lead times, and delivery timelines
• Coordinate with warehouses on stock levels, incoming goods, and stocktakes
• Act as the central point of contact between clients, forwarders, and internal stakeholders
• Monitor supplier costs and keep benchmarks updated to ensure competitive pricing
• Handle delays and disruptions, adjusting plans to maintain delivery expectations
• Contribute to the implementation and adoption of ERP systems, ensuring operational data is structured, accurate, and usable
• Improve workflows and reduce manual work through better structure and automation

You’re a Good Fit If You Have

• 2–4 years of hands-on experience in logistics, supply chain coordination, freight forwarding, or operations
• Practical experience coordinating international shipments
• Experience preparing or reviewing shipping documentation, including BLs, packing lists, and commercial invoices
• Good working knowledge of Incoterms and ocean freight
• Experience with invoicing and basic financial follow-up
• Strong attention to detail and a structured way of working
• Ability to manage multiple shipments, workflows, and deadlines reliably
• Clear and confident communication across clients, suppliers, forwarders, and internal stakeholders
• Strong written and spoken English
• Comfort working in a lean, fast-moving environment with high individual responsibility

Nice to Have

• Experience with inventory or warehouse coordination
• Familiarity with Fortnox, Xero, ERP systems, or similar tools
• Exposure to automation tools such as Zapier, Airtable, or Make
• Experience in packaging, food and beverage, manufacturing, or another physical-product industry
• Additional languages such as Swedish, Spanish, or Mandarin

What We Offer

• A stable full-time role where precision and reliability are genuinely valued
• A Stockholm-based working environment with flexibility to work from home on agreed days
• Clear responsibility for day-to-day operational execution from the start
• Exposure to international supply chains, customers, suppliers, and logistics partners
• A lean, international team where decisions are made quickly and directly
• The opportunity to improve operational systems, workflows, and automation as we scale
• Opportunity to gradually grow into broader operations and process ownership based on performance and company growth

Who This Role Is For

We’re looking for someone who has already built a solid foundation in logistics and is ready for more responsibility. You enjoy making sure shipments move when they should, documentation is correct, timelines are followed, and nothing gets lost between suppliers, forwarders, warehouses, clients, and the internal team.

You are practical, organised, proactive, and comfortable taking responsibility for getting things done.

Company: Sustainium AB