Assistant

Hitachi Automotive Systems Americas, Inc.; Västerås kommun; On-site; SEK 360,000 - 540,000; Full time

Benefits offered by this job

Collective agreement

Flexible working time

Health care and wellness allowance

Career possibilities within Hitachi,SW

Job summary

Hitachi Energy in Västerås, Sweden, seeks an experienced assistant to support the Service organization within Power Quality. You will handle calendar management, travel and expense administration, meeting and workshop planning, and provide executive support across local and global contexts.

The role requires strong organizational skills, confidentiality, and the ability to coordinate with managers, teams, and external stakeholders. Fluency in Swedish and English is essential.

Qualifications

• Experience in an administrative/assistant/coordination role.
• Fluent in Swedish and English, both written and spoken.
• Strong organizational skills with the ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Provide dedicated support to the Service Manager, including calendar management, travel and expense administration, meeting/workshop planning, and coordination activities in both local and global environments.
• Coordinate meetings, workshops, events, business travel, and related logistics while supporting efficient planning and execution.
• Support several smaller functions and departments with administrative and operational coordination, while being part of the Service team.
• Manage onboarding and offboarding activities, including system access, equipment, permissions, and introductions to internal processes.
• Administer access, permits, and training systems such as access cards, SSG, ID06, and parking solutions.
• Handle purchasing and financial administration, including purchase orders, invoices, Ariba, VIM, and Concur-related support.
• Maintain departmental administration, including distribution lists, organization charts, internal communication channels, and documentation.
• Act as a key contact for workplace coordination, facility-related matters, PPE/workwear administration, and continuous improvement of administrative processes.

Skills

Administrative support

Calendar management

Travel coordination

MS Office

Swedish & English

Stakeholder support

Tools

Outlook

Excel

PowerPoint

Job description

Location

Vaesteras, Vastmanland County, Sweden

Job Schedule

Full time

Remote

No

Job Description

The opportunity

Do you thrive in a role where structure, service, and coordination help teams perform at their best? Are you someone who enjoys supporting others, keeping track of many moving parts, and ensuring everything runs smoothly behind the scenes? Then this could be your next opportunity. We are now looking for an experienced and proactive Assistant to support the Service organization within Power Quality in Västerås. While belonging to the Service function, the role also provides administrative and coordination support to several smaller teams and functions across the organization. In this role, you will act as a trusted point of contact for managers, employees, consultants, and external stakeholders, playing a key role in enabling efficient daily operations. A significant part of the assignment is to provide close support to the Service Manager, including calendar management, travel and expense administration, meeting and workshop coordination, and various executive support activities in both a local and global context. You will be involved in a wide range of administrative and coordination activities, acting as a central link between people, processes, and systems. The role requires a high degree of structure, professionalism, and the ability to manage multiple priorities while maintaining excellent service and confidentiality. We offer you a varied and responsible role in a collaborative environment, with close interaction across the organization and great opportunities to grow both personally and professionally. We are interested to learn more about you and what you can contribute with—so don't hesitate to apply even if you don't meet all requirements.

Responsibilities

• Provide dedicated support to the Service Manager, including calendar management, travel and expense administration, meeting/workshop planning, and coordination activities in both local and global environments
• Coordinate meetings, workshops, events, business travel, and related logistics while supporting efficient planning and execution
• Support several smaller functions and departments with administrative and operational coordination, while being organizationally part of the Service team
• Manage onboarding and offboarding activities, including system access, equipment, permissions, and introductions to internal processes
• Administer access, permits, and training systems such as access cards, SSG, ID06, and parking solutions
• Handle purchasing and financial administration, including purchase orders, invoices, Ariba, VIM, and Concur-related support
• Maintain departmental administration, including distribution lists, organization charts, internal communication channels, and documentation
• Act as a key contact for workplace coordination, facility-related matters, PPE/workwear administration, and continuous improvement of administrative processes

Background

• Experience in an administrative, assistant, executive assistant, or coordination role
• Demonstrated ability to support managers, teams, and stakeholders in a structured and service-oriented manner
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
• High level of integrity, professionalism, and discretion when handling confidential information
• Good knowledge of Microsoft Office applications, especially Outlook, Excel, PowerPoint, and Teams
• Experience working with systems such as Concur, Ariba, ServiceNow, VIM, or similar is considered an advantage
• Fluent in Swedish and English, both written and spoken
• Experience from an international, project-driven, or matrix organization is considered an advantage

Who you are

• Structured and detail-oriented, with the ability to create clarity and maintain order
• Service-minded and collaborative, with a genuine interest in supporting others
• Proactive and solution-oriented, taking initiative and driving activities forward
• Flexible and adaptable, with the ability to manage changing priorities
• Professional and trustworthy, comfortable working closely with managers and senior stakeholders
• Strong communicator who builds positive relationships across teams and functions
• Curious and improvement-driven, always looking for smarter and more efficient ways of working
• Reliable and accountable, taking ownership of responsibilities and delivering with quality

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks
• More benefits could be connected to this specific role
• More about us

Additional Information

Union representatives - Sveriges Ingenjörer: Nawzad Rashid, [phone]; Unionen: Karin Ulvemark, [phone]; Ledarna: Frank Hollstedt, [phone].

All other questions should be directed to Talent Partner Malin Johansson, [e-mail]

Due to summer vacations, the screening and selection process will begin in mid-August. Thank you for your understanding and patience during this period.

Accessibility and reasonable accommodation Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.

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