Office manager

Multitude; Stockholms kommun; Hybrid; SEK 330,000 - 395,000; Full time

Benefits offered by this job

Hybrid work

LinkedIn Learning access

Mentorship programs

Workation abroad

Share purchase plan

Health & pension

Job summary

Multitude Stockholm is seeking an Office Manager to independently run day-to-day operations, facilities coordination, and employee support in a fast-paced international environment. You will handle IT equipment, onboarding, office supplies, events, and coordinate with external suppliers while ensuring GDPR compliance and a well-organized workplace.

This hands-on role offers real ownership, a collaborative team of 25 in Stockholm, and hybrid work options across Europe.

Qualifications

• Experience in office administration and coordinating day-to-day office operations.
• Ability to manage IT equipment, supplies, and onboarding for new staff.
• Strong organizational skills and a proactive service-minded attitude.
• Experience coordinating internal events and working with external providers.
• Maintaining documents, records, and handling confidential information responsibly.

Responsibilities

• Manage day-to-day operations of the Stockholm office and maintain an organized workplace.
• Coordinate facilities, suppliers, maintenance, deliveries, office supplies, and IT equipment.
• Support employee onboarding, workstation setup, system access, and office access.
• Assist employees with administrative requests, bookings, purchases, and office needs.
• Welcome visitors, manage post and courier services, and coordinate internal events.
• Support Finance with invoice processing and archiving as needed.
• Maintain agreements, certifications, and GDPR/compliance records.

Skills

Office administration

IT equipment management

Onboarding

Event coordination

Vendor management

Confidentiality

Job description

We are hiring an Office Manager for our Stockholm office to independently handle day-to-day operations, facilities coordination, and employee support in a fast-paced international environment. If you are organized, service-minded, and take pride in keeping things running, we would love to hear from you.

This is a hands-on role with real ownership. You will be the go-to person for everything from IT equipment and office supplies to welcoming new starters and coordinating internal events. The mix of recurring tasks and ad hoc problem-solving means no two weeks are the same.

The Multitude Stockholm office employs around 25 people and has offices in central Stockholm on Linnégatan 22. The position is full-time.

What You’ll Be Doing

• Manage the day-to-day operations of the Stockholm office and ensure a well-organized workplace.
• Coordinate facilities, suppliers, maintenance, deliveries, office supplies, and IT equipment.
• Support employee onboarding, including workstation setup, system access, and office access.
• Assist employees with administrative requests, phone subscriptions, purchases, bookings, and office-related needs.
• Welcome visitors and manage post, packages, couriers, and reservations.
• Plan and coordinate internal office events and activities.
• Support Finance with invoice processing, archiving, and other administrative accounting tasks.
• Maintain agreements, certifications, and records while ensuring compliance with GDPR, safety, and confidentiality requirements.

What We Are Looking For

• Experience or strong capability in office administration, including managing IT equipment for employees and the office, handling post and deliveries, coordinating with external service providers, and keeping office and food supplies stocked.
• Strong organizational skills and a structured approach to recurring tasks, including monthly inventory checks, annual service maintenance, archiving for the Finance department, and keeping agreements and certifications up to date.
• A proactive and service-minded attitude, with the ability to assist employees across a wide range of day-to-day needs, register fingerprints and manage access, handle phone subscriptions, process tickets, and coordinate purchases
• Experience with employee onboarding, including setting up workstations, arranging system access, and ensuring new starters have what they need from day one.
• Ability to coordinate and execute office events, handle courier services, and act as the primary contact for external service providers for the facilities
• Experience from accounting and ability to support the finance team with invoice processing and other administrative accounting tasks when needed
• Comfort with general administration, including receiving guests and packages, managing bookings and reservations, and handling a broad mix of tasks independently without close supervision.
• Good judgement around compliance and confidentiality, including an understanding of GDPR, office safety requirements, and proper handling of sensitive information

The starting salary for this position is 32,500 SEK gross per month.

We Offer

• A Truly Global Workplace – collaborate with 40+ nationalities across 25+ countries, embracing diversity, inclusion, and cross-cultural innovation
• Hybrid & Flexible Work – balance your life and career with remote-friendly policies and modern offices across Europe
• A Culture of Growth – accelerate your development with access to LinkedIn Learning, structured mentorship, and internal leadership programmes (HiPo & People Leader tracks)
• Workation Programme – work remotely from abroad for up to 2 months per year and experience new cultures while staying connected and productive
• Financial Growth Opportunities – invest in your future with our share purchase matching programme, doubling your contributions and fostering long-term rewards
• Private Health & Pension Plan – stay secure with strong employer-supported healthcare and retirement contributions

We may use artificial intelligence (AI) tools to support specific parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses against predefined criteria. These tools assist our recruitment team but do not replace human judgment. All final hiring decisions are made by human recruiters.

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