Executive Assistant to CEO - Fast-Growth Fintech

Zaver; Stockholms kommun; On-site; SEK 550,000 - 900,000; Full time

Job summary

Zaver in Stockholm is seeking an Executive Assistant to the CEO to be the operational backbone of the CEO’s office. You will ensure the CEO’s time and attention are focused on priorities and act as a trusted link between the CEO, leadership, the board, and partners.

This role thrives in a fast-growing fintech environment, demanding structure, proactive planning, and discretion. You will coordinate travel, meetings, and company-wide events while maintaining high integrity and service excellence.

Qualifications

• Background in service, hospitality, coordination or executive support.
• Excellent organisational and time management with multiple priorities.
• Excellent written and verbal communication in Swedish and English.
• High integrity, discretion and professionalism with sensitive information.
• Proactive, solution-oriented mindset and take ownership.
• Proficient with productivity tools; curious about new tools.
• Stockholm-based; start soon; driver’s license is a plus.

Responsibilities

• Own the CEO’s calendar end-to-end, prioritizing ruthlessly and ensuring time is spent well.
• Manage the CEO’s inbox, triaging and drafting responses.
• Plan travel, logistics, itineraries and expenses for business and personal life.
• Prepare agendas and follow-ups for leadership, board, and investor meetings.
• Coordinate company-wide events and leadership gatherings.
• Act as discreet liaison with internal and external stakeholders on behalf of the CEO.
• Support planning processes and drive ad hoc projects from the CEO’s office.
• Improve administrative routines to increase leadership effectiveness.

Skills

Organizational skills

Time management

Communication skills (Swedish &English

Discretion & integrity

Proactive mindset

Decision-making

Stakeholder management

Tools

Google Workspace

Slack

Job description

Zaver in Stockholm is seeking an Executive Assistant to the CEO to be the operational backbone of the CEO’s office. You will ensure the CEO’s time and attention are focused on priorities and act as a trusted link between the CEO, leadership, the board, and partners.

This role thrives in a fast-growing fintech environment, demanding structure, proactive planning, and discretion. You will coordinate travel, meetings, and company-wide events while maintaining high integrity and service excellence.