Executive Assistant to the CEO

Zaver; Stockholms kommun; On-site; SEK 550,000 - 900,000; Full time

Job summary

Zaver in Stockholm is seeking an Executive Assistant to the CEO to be the operational backbone of the CEO’s office. You will ensure the CEO’s time and attention are focused on priorities and act as a trusted link between the CEO, leadership, the board, and partners.

This role thrives in a fast-growing fintech environment, demanding structure, proactive planning, and discretion. You will coordinate travel, meetings, and company-wide events while maintaining high integrity and service excellence.

Qualifications

• Background in service, hospitality, coordination or executive support.
• Excellent organisational and time management with multiple priorities.
• Excellent written and verbal communication in Swedish and English.
• High integrity, discretion and professionalism with sensitive information.
• Proactive, solution-oriented mindset and take ownership.
• Proficient with productivity tools; curious about new tools.
• Stockholm-based; start soon; driver’s license is a plus.

Responsibilities

• Own the CEO’s calendar end-to-end, prioritizing ruthlessly and ensuring time is spent well.
• Manage the CEO’s inbox, triaging and drafting responses.
• Plan travel, logistics, itineraries and expenses for business and personal life.
• Prepare agendas and follow-ups for leadership, board, and investor meetings.
• Coordinate company-wide events and leadership gatherings.
• Act as discreet liaison with internal and external stakeholders on behalf of the CEO.
• Support planning processes and drive ad hoc projects from the CEO’s office.
• Improve administrative routines to increase leadership effectiveness.

Skills

Organizational skills

Time management

Communication skills (Swedish &English

Discretion & integrity

Proactive mindset

Decision-making

Stakeholder management

Tools

Google Workspace

Slack

Job description

At Zaver, we're building frontier underwriting: AI-driven models that push the boundary of what a bank can assess, price and approve in real time. As a newly licensed bank, we use this to offer a size-agnostic payment service - frictionless for consumers. Working with us you will make a real impact, both within the company and the industry. Right now, we are growing rapidly and looking for customer-obsessed all-star players to join our teams. We’re a bunch of techy, passionate, and hard-working friendly people.

The Role

As Executive Assistant to the CEO, you will be the operational backbone of the CEO’s office. You will make sure the CEO’s time, attention, and communication are spent where they matter most, and you will act as a trusted link between the CEO, the leadership team, the board, and our partners. This is a role for someone who thrives on structure, anticipates needs before they arise, and enjoys being close to the decisions that shape a fast-growing fintech.

What You’ll Do

• Own the CEO’s calendar end-to-end, prioritizing ruthlessly and ensuring the right time is allocated to the right things
• Manage the CEO’s inbox, triaging, drafting responses, and making sure nothing important falls through the cracks
• Plan and coordinate travel, logistics, itineraries, expense handling, and other activities in his business and personal life which can lock up time.
• Prepare agendas, materials, and follow-ups for leadership meetings, board meetings, and investor interactions
• Coordinate company-wide events, off-sites, and leadership team gatherings
• Act as a point of contact for internal and external stakeholders on behalf of the CEO, with a high degree of discretion
• Support internal planning processes and drive ad hoc projects and initiatives from the CEO’s office
• Continuously improve administrative routines and workflows to make the leadership team more effective
• Be there when it matters. The CEO’s week doesn’t stop at a 9-5, and neither does this role

You will work in close collaboration with amazing people, use new technology, break new ground with a problem-sovling street-smart mindset.

Requirements

• Background in service, hospitality, coordination or executive support – or another role where you’ve handled demanding people and high tempo. Early in your career is a plus, not a minus
• Exceptional organizational and time management skills, with the ability to juggle multiple priorities without losing sight of the details
• Excellent written and verbal communication skills in both Swedish and English
• High level of integrity, discretion, and professionalism when handling sensitive information
• A proactive, solution-oriented mindset and the confidence to take ownership and make decisions
• Proficiency in common productivity and collaboration tools (e.g. Google Workspace, Slack) and a curiosity for new tools that make work smarter
• Comfortable working in a fast-paced, changing environment where priorities can shift quickly
• Based in Stockholm and able to start soon
• Driver’s license is a plus

Let’s challenge legacy solutions together and make some waves within payments

Zaver is a Swedish fintech startup founded in 2016 and today a licensed bank under the supervision of the Swedish FSA (Finansinspektionen). The mission is to challenge legacy giants within the industry, and develop innovative payment experiences in order to accelerate the movement towards mobile payments, both online and offline. Since we launched our product commercially in 2019, we’ve gone from zero, to processing billions of SEK in transaction volumes - a result of hard work, customer-oriented mindset, and passionate people who want to make some real impact.