Work Flow Manager - Creative/Design Industry

Tahaluf; Remote; SAR 200,000 - 300,000; Full time

Job summary

A leading events company in Riyadh is seeking an experienced individual for traffic and workflow management. Responsibilities include owning creative briefs, managing project timelines, and communicating effectively with stakeholders. The ideal candidate has a solid background in project management, excellent organisational skills, and experience with tools like ClickUp and Asana. Benefits include medical insurance, remote working options, and an international relocation package.

Benefits

Medical Insurance for individual and family

Annual leave – 25 days

Remote working on Sundays

Residency visa including yearly dependent fees

Individual annual flight allowance for expats

Qualifications

• Proven experience in traffic management within an agency or events company.
• Strong organisational and multitasking abilities.
• Confident communicator managing multiple stakeholders.
• Experience with project management tools.
• Ability to create structure in fast-paced environments.

Responsibilities

• Own the intake of all creative briefs from internal stakeholders.
• Create project timelines and track progress throughout the project lifecycle.
• Act as the primary point of contact for internal teams requesting creative support.
• Uphold brand guidelines and creative processes.

Skills

Traffic management

Project management

Attention to detail

Organisational skills

Multitasking abilities

Effective communication

Tools

ClickUp

Monday

Asana

Notion

Job description

Job Description

Traffic and Workflow Management

• Own the intake of all creative briefs from internal stakeholders across all event portfolios.
• Ensure every brief is complete, clear, and aligned with the creative team’s capabilities and timelines.
• Allocate work to the correct designers, creatives, and motion team based on skills, availability, and workloads.
• Maintain a real time traffic board and schedule for the department.
• Flag capacity issues early and propose solutions or re-prioritisation.

Project Management

• Create project timelines, delivery schedules, and key milestones, keeping all parties aligned.
• Track progress throughout the project lifecycle, ensuring work stays on schedule.
• Facilitate feedback loops, ensuring comments from stakeholders are consolidated, clear, and actionable.
• Ensure all assets go through the required approvals from Creative Leadership and brand owners.
• Support the ECD by preparing status reports, weekly priorities, and utilisation summaries.

Stakeholder Communication

• Act as the primary point of contact for internal teams requesting creative support.
• Manage expectations around timelines, capacity, and required information.
• Run weekly or daily stand ups with the creative team to review upcoming and ongoing tasks.
• Escalate risks, delays, or blockers early to maintain transparency and momentum.

Quality and Process

• Uphold and enforce brand guidelines and creative processes.
• Ensure files, briefs, and feedback are documented and stored systematically.
• Help refine and implement workflow systems, tools, and templates for future scalability.
• Support onboarding and training of new creatives on process and workflow.

Qualifications

Qualifications and Skills:

• Proven experience in traffic management, creative operations, or project management within an agency, in house studio, or events company.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Ability to create structure in fast paced and high volume environments.
• Confident communicator who can manage multiple stakeholders at varying seniority levels.
• Experience with project management tools such as ClickUp, Monday, Asana, Notion, or equivalent.
• Understanding of creative and design processes across digital, print, video, and event branding.
• Ability to anticipate issues and proactively problem solve.
• Calm under pressure, solutions driven, and highly collaborative.

Additional Information

What you will get

• Medical Insurance for individual and family
• Annual leave – 25 days
• Remote working on Sundays
• Working anywhere – 1 month every year
• Residency visa including yearly dependent fees
• Individual annual flight allowance for expats

International Relocation Package

• Paid flight to Riyadh – individual and family
• 60 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Paid flight home for individual and end-of-service gratuity payment when leaving the company (if applicable)

*If eligible

Local Relocation Package

• Paid flight to Riyadh – individual and family (up to a max of three children)
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible

We don’t just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.