Training Admin Assistant (Tamheer)

Kempinski Hotels; Al Khobar; On-site; SAR 65,000 - 90,000; Full time

Job summary

Kempinski Hotels in Al Khobar, Saudi Arabia, seeks a Secretary to facilitate communications within the office and support colleagues. You will greet visitors, answer calls, schedule meetings and prepare correspondence, memos and letters while maintaining confidential files.

The role covers routine bookkeeping, travel arrangements and general administrative tasks. You will contribute to office procedures, recording systems and documentation for the Human Resources & Training department.

Responsibilities

• Greet visitors and direct them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email.
• Book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying.
• Write emails, memos and letters.
• Implement and/or develop office procedures and record systems.
• Order and maintain supplies.
• Document financial information.
• Organize and distribute messages.
• Make and confirm travel arrangements.
• Prepare and mail outgoing correspondence.
• Maintain confidential department files/records.
• Perform routine bookkeeping tasks.
• Assist with presentations and reports.

Job description

Description

A Secretary is responsible for facilitating communications within an office and fielding interactions with the public. Their duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office.

Department: Human Resources & Training

Location: Saudi Arabia - Al Khobar

Key Responsibilities

• Greet visitors and direct them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email.
• Book meeting rooms, set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks, including filing and photocopying.
• Write emails, memos and letters.
• Implement and/or develop office procedures and record systems.
• Order and maintain supplies.
• Document financial information.
• Organize and distribute messages.
• Make and confirm travel arrangements.
• Prepare and mail outgoing correspondence.
• Maintain confidential department files/records.
• Perform routine bookkeeping tasks.
• Assist with presentations and reports.

Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.