Specialist Document Controller

Red Sea Global; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading contracting firm in Saudi Arabia seeks a Document Controller to oversee all project-related documents. The successful candidate will ensure accurate documentation, collaborate with project teams, and maintain compliance with company standards. A bachelor's degree in a relevant field and proven experience in the construction industry are required. The ideal applicant will have strong organizational skills and proficiency in document management software, with a focus on maintaining project integrity and confidentiality.

Qualifications

• Proven experience as a Document Controller in the construction industry.

Responsibilities

• Maintain and manage document control systems to ensure accurate tracking and storage of project documents.
• Receive, log, and distribute incoming project documents, including drawings, specifications, contracts, and correspondence.
• Ensure that all project documents are properly formatted, labeled, and filed according to company standards.
• Monitor document revisions and ensure that the latest versions are available to relevant stakeholders.
• Collaborate with project teams to establish document control procedures and workflows.
• Conduct regular audits of document control systems to ensure compliance with company policies and procedures.
• Assist in the preparation of project documentation, including reports, presentations, and manuals.
• Provide training and support to project team members on document control processes and systems.
• Coordinate document reviews, approvals, and sign-offs as required.
• Maintain confidentiality and security of sensitive project documents at all times.

Skills

Proficient in operating ACONEX software

Proficiency in document management software and systems

Strong organizational skills and attention to detail

Excellent communication and interpersonal abilities

Ability to work effectively in a fast-paced environment and prioritize tasks

Familiarity with construction terminology and processes

Education

Bachelor's degree in a relevant field

Job description

Be the Change. Join the World’s Most Visionary Developer.

Coastal Contracting Company, a proud subsidiary of Red Sea Global, stands apart with its unwavering commitment to quality craftsmanship, excellence, and exceptional service. Trusted with challenging and creative projects, we deliver a wide range of services through a meticulous and innovative approach to project management.

Since our inception, we have been dedicated to transforming ideas into reality while maintaining our commitment to both people and the planet.

As a purpose-driven company, we actively contribute to Saudi Arabia’s Vision 2030 and lead the global movement toward regenerative tourism – ensuring a sustainable and prosperous future for generations to come.

Join us and be part of the positive change for Saudi Arabia and the world.

Job Description

The Document Controller plays a crucial role in managing and organizing all project-related documents for the construction company and will be responsible for ensuring that all documentation is accurately recorded, filed, and distributed as per project requirements. Entails working closely with project teams, subcontractors, and clients to maintain document control procedures and ensure compliance with company standards and industry regulations.

Job Responsibilities

• Maintain and manage document control systems to ensure accurate tracking and storage of project documents.
• Receive, log, and distribute incoming project documents, including drawings, specifications, contracts, and correspondence.
• Ensure that all project documents are properly formatted, labeled, and filed according to company standards.
• Monitor document revisions and ensure that the latest versions are available to relevant stakeholders.
• Collaborate with project teams to establish document control procedures and workflows.
• Conduct regular audits of document control systems to ensure compliance with company policies and procedures.
• Assist in the preparation of project documentation, including reports, presentations, and manuals.
• Provide training and support to project team members on document control processes and systems.
• Coordinate document reviews, approvals, and sign-offs as required.
• Maintain confidentiality and security of sensitive project documents at all times.

Policies & Procedures

All employees are required to adhere to the company’s policies, procedures, and standards, ensuring compliance with the Integrated Management System (IMS). Employees must consistently follow established protocols to maintain a controlled, reliable, and ethical work environment, aligning with the company’s commitment to operational excellence.

Health, Safety, Environment & Quality (HSEQ)

Employees shall prioritize health, safety, environmental protection, and quality in all aspects of their work. Compliance with HSEQ policies, regulations, and best practices is mandatory to safeguard the well-being of employees, stakeholders, and the community, while upholding the highest standards of service and project delivery.

Continuous Improvement

Employees are expected to actively participate in the company’s continuous improvement initiatives, contributing ideas, identifying opportunities for enhancement, and supporting efforts to streamline processes. A commitment to innovation and efficiency is essential to drive progress and deliver value across all projects and operations.

Work Relationships

Internal: C3 Group as applicable

External: Suppliers/ Subcontractors as applicable, operator/ end user as applicable, auditors

Position Requirements

Qualification and Experience

• Bachelor's degree in a relevant field (preferred).
• Proven experience as a Document Controller in the construction industry.

Skills

• Proficient in operating ACONEX software.
• Proficiency in document management software and systems.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work effectively in a fast-paced environment and prioritize tasks.
• Familiarity with construction terminology and processes.