Senior Project Coordinator

a-z experience; Saudi Arabia; On-site; SAR 134,000 - 223,000; Full time

Job summary

A-Z Experience in Jeddah seeks a highly organized Senior Project Coordinator to join the Project Management & Operations team. You will independently lead small-scale projects while supporting Project Managers on larger events and activations, coordinating suppliers and internal teams, and ensuring accurate project records and on-site execution.

Ideal candidates will have 2–3 years in project coordination within events or experiential activations, strong communication, and meticulous attention

Qualifications

• 2–3 years of relevant experience in project coordination, events, experiential activations, exhibitions, production, procurement support or a related environment.
• Demonstrated experience independently coordinating or leading small-scale projects or substantial project workstreams.
• Strong experience dealing directly with suppliers and following up quotations, samples, production requirements and deliveries.
• Strong spreadsheet, project-tracking and documentation skills.
• Excellent organization, prioritization and attention to detail.
• Professional communication and follow-up skills.
• Ability to manage several deadlines and stakeholders simultaneously.
• Ability to remain composed and solution-oriented during urgent project and live-event situations.
• Availability to support site work and event schedules when required.

Responsibilities

• Lead and manage assigned small-scale projects from brief and planning through supplier coordination, site delivery and project closeout.
• Support Project Managers and Senior Project Managers in delivering larger events, exhibitions and activations.
• Maintain accurate project schedules, action lists, procurement trackers, approval logs, contact lists and delivery trackers.
• Coordinate quotations, supplier information, samples, venue requirements, logistics and project documentation.
• Prepare meeting notes, project packs, purchase requests, operational checklists and site‑related documentation.
• Ensure that instructions, quantities, dimensions, deadlines and approved file versions are communicated accurately to suppliers and internal teams.
• Follow up consistently with Creative, Production, Fabrication, Logistics, Procurement and other project stakeholders.
• Monitor outstanding actions, missing approvals and potential conflicts, and elevate risks before they affect delivery.
• Support budget‑commitment tracking and collect supplier documents, delivery records and closeout information.
• Support site visits, installation, live‑event operations and dismantling when required.
• Guide Project Coordinators on documentation quality, follow‑up standards and professional communication.

Skills

Organizational skills

Proactive approach

Communication

Job description

A-Z Experience is an experiential events and creative solutions company delivering events, exhibitions, conferences, brand activations and immersive experiences.

We bring together project management, creative development, experiential design, fabrication, production and live operations to deliver complete experiences from brief to execution.

About the Role

We are looking for a highly organized and proactive Senior Project Coordinator to join our Project Management & Operations team in Jeddah.

This role is suited to someone who has developed strong project-coordination fundamentals and is ready to take greater ownership. The Senior Project Coordinator will independently lead assigned small-scale projects while supporting Project Managers and Senior Project Managers across larger and more complex projects.

The successful candidate must be comfortable managing multiple workstreams, coordinating suppliers and internal teams, maintaining accurate project records and supporting on‑site execution.

Key Responsibilities

• Lead and manage assigned small-scale projects from brief and planning through supplier coordination, site delivery and project closeout.
• Support Project Managers and Senior Project Managers in delivering larger events, exhibitions and activations.
• Maintain accurate project schedules, action lists, procurement trackers, approval logs, contact lists and delivery trackers.
• Coordinate quotations, supplier information, samples, venue requirements, logistics and project documentation.
• Prepare meeting notes, project packs, purchase requests, operational checklists and site‑related documentation.
• Ensure that instructions, quantities, dimensions, deadlines and approved file versions are communicated accurately to suppliers and internal teams.
• Follow up consistently with Creative, Production, Fabrication, Logistics, Procurement and other project stakeholders.
• Monitor outstanding actions, missing approvals and potential conflicts, and elevate risks before they affect delivery.
• Support budget‑commitment tracking and collect supplier documents, delivery records and closeout information.
• Support site visits, installation, live‑event operations and dismantling when required.
• Guide Project Coordinators on documentation quality, follow‑up standards and professional communication.

Qualifications and Experience

• 2–3 years of relevant experience in project coordination, events, experiential activations, exhibitions, production, procurement support or a related environment.
• Demonstrated experience independently coordinating or leading small‑scale projects or substantial project workstreams.
• Strong experience dealing directly with suppliers and following up quotations, samples, production requirements and deliveries.
• Strong spreadsheet, project‑tracking and documentation skills.
• Excellent organization, prioritization and attention to detail.
• Professional communication and follow‑up skills.
• Ability to manage several deadlines and stakeholders simultaneously.
• Ability to remain composed and solution‑oriented during urgent project and live‑event situations.
• Availability to support site work and event schedules when required.

What Success Looks Like

• Project information and trackers remain accurate and current.
• Actions and supplier requirements are closed on time.
• Small‑scale projects are delivered within the approved scope, budget and timeline.
• Missing information, risks and delays are identified and escalated early.
• Internal teams and suppliers receive complete and accurate instructions.
• Project closeout documents are completed properly.

This position provides the opportunity to take meaningful ownership of projects and develop toward the Junior Project Manager level based on performance, capability and readiness.