Senior Manager - Document Control - Urban Core (REQ740)

Qiddiya Investment Company; Riyadh; On-site; SAR 420,000 - 660,000; Full time

Job summary

Qiddiya Investment Company seeks a Senior Manager – Document Control to establish and drive robust information governance across the Urban Core portfolio in Riyadh. You will lead document control across design, procurement, construction, testing, commissioning and handover, ensuring auditable, compliant records.

You will oversee EDMS/CDE systems, develop dashboards and KPIs, and mentor teams while coordinating with consultants, contractors and internal stakeholders to guarantee timely

Qualifications

• Bachelor's degree in a related field.
• 7+ years in document control, records management, info management, or project controls in large-scale construction or mixed-use developments.
• Experience managing document control functions on complex multi-stakeholder developments.
• Strong knowledge of EDMS and CDE.
• Excellent governance, quality management, and project delivery process understanding.
• Strong leadership, stakeholder management, communication, and organization skills.

Responsibilities

• Develop and implement document control strategies, procedures, standards, and governance frameworks across the Urban Core portfolio.
• Lead and manage all document control activities across design, procurement, construction, testing, commissioning, and handover.
• Oversee document management systems (EDMS/CDE/SharePoint) ensuring data integrity and compliance.
• Manage document workflows, transmittals, reviews, approvals, and records retention.
• Establish dashboards and KPIs to monitor performance of document control and information management.
• Coordinate with design consultants, contractors, PMCs, and internal stakeholders for timely submissions.
• Support audits, governance reviews, and QA/QC processes with traceable project records.
• Ensure all project information complies with policies, contractual requirements, and regulations.
• Lead, mentor, and develop document control teams across projects and workstreams.
• Assist project close-out and asset information transfer.

Skills

Information Governance

Document Control

Data Integrity

Stakeholder Coordination

Leadership

QA/QC

Education

Bachelor's degree

Tools

EDMS

CDE

SharePoint

Job description

The Senior Manager – Document Control is responsible for establishing, leading, and continuously improving document control, information management, and records governance processes across the Urban Core portfolio. The role will ensure all project documentation, deliverables, correspondence, approvals, drawings, BIM information, technical submissions, and contractual records are managed in accordance with project governance requirements, quality standards, and regulatory obligations.

As a key member of the project delivery team, the position will oversee document control operations across multiple mixed-use developments, ensuring timely, accurate, and auditable management of project information throughout the project lifecycle.

Key Responsibilities

• Develop and implement document control strategies, procedures, standards, and governance frameworks across the Urban Core portfolio.
• Lead and manage all document control activities relating to design, procurement, construction, testing, commissioning, and handover.
• Oversee document management systems (Aconex, PMIS, CDE, SharePoint, or equivalent) ensuring data integrity, accessibility, and compliance.
• Manage document workflows, transmittals, reviews, approvals, superseded documentation, and records retention processes.
• Establish reporting dashboards and KPIs to monitor document control performance and information management effectiveness.
• Coordinate with design consultants, contractors, PMCs, and internal stakeholders to ensure timely submission and processing of project documentation.
• Support audits, governance reviews, and QA/QC processes by maintaining complete and traceable project records.
• Ensure all project information complies with organizational policies, contractual requirements, and regulatory obligations.
• Lead, mentor, and develop document control teams across multiple projects and workstreams.
• Support project close-out and operational handover by ensuring accurate and complete transfer of asset information and records.

Core Competencies

• Information Governance & Records Management
• Document Control & Data Integrity
• Project Delivery Support
• Process Improvement
• Stakeholder Coordination
• Team Leadership & Development
• Quality Assurance & Compliance
• Reporting & Performance Management

• Bachelor's degree in Business Administration, Information Management, Engineering, Construction Management, or a related discipline.
• At least 7+ years of experience in document control, records management, information management, or project controls within large-scale construction or mixed-use development projects.
• Proven experience managing document control functions on complex, multi-stakeholder developments.
• Strong knowledge of electronic document management systems (EDMS) and Common Data Environments (CDE).
• Excellent understanding of document governance, quality management systems, and project delivery processes.
• Strong leadership, stakeholder management, communication, and organizational skills.
• Experience working on large-scale mixed-use, urban development, infrastructure, or giga-project environments is highly desirable.