Senior Leaders Executive Secretary - Digital Transformation

Rawaj HCM Jobs; Rabigh; On-site; SAR 156,000 - 234,000; Full time

Job summary

Rawaj HCM Jobs is seeking an Executive Secretary to provide high-level administrative support to senior management in Jeddah. The role ensures smooth day-to-day operations, manages calendars, handling correspondence, and coordinates across departments.

The ideal candidate holds a bachelor's degree and at least 7 years of experience, with exceptional language skills in Arabic and English, and professional discretion for confidential matters in a government services context.

Qualifications

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Minimum 7 years of experience in an Executive Secretary or Executive Assistant role.
• Arabic and English language proficiency (written and spoken).
• Strong organizational, multitasking, and time-management skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to interact with senior management and stakeholders.

Responsibilities

• Manage the executive's calendar, schedule appointments, and coordinate meetings, ensuring effective time management.
• Handle incoming and outgoing correspondence, emails, and phone calls on behalf of senior management.
• Prepare, review, and organize reports, presentations, memos, and official documents.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Organize and coordinate internal and external meetings, including agenda preparation and minute-taking.
• Maintain confidential files, records, and documentation in an organized and accessible manner.
• Liaise with internal departments and external stakeholders to ensure smooth communication and follow-up on action items.
• Handle sensitive and confidential information with a high level of professionalism and discretion.
• Support in organizing events, conferences, and official visits as required.

Skills

Calendar management

Correspondence handling

Travel arrangements

Meeting coordination

Confidential information handling

Event organization

Office administration

Arabic and English communication

MS Office proficiency

Stakeholder management

Education

Bachelor's degree in Business Administration, Secretarial Studies, or a related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Rawaj HCM Jobs is seeking an Executive Secretary to provide high-level administrative support to senior management in Jeddah. The role ensures smooth day-to-day operations, manages calendars, handling correspondence, and coordinates across departments.

The ideal candidate holds a bachelor's degree and at least 7 years of experience, with exceptional language skills in Arabic and English, and professional discretion for confidential matters in a government services context.