Remote Administrative & Operations Support Specialist

Client of Pulse Media NL; Riyadh; Remoto; SAR 120.000 - 169.000; Tempo pieno

Descrizione del lavoro

Client of Pulse Media NL is seeking an organized administrative professional to join a remote team and provide day-to-day administrative and operational support across multiple functions. The role covers data entry, document and file management, scheduling, and cross-department coordination.

The ideal candidate will communicate professionally, manage priorities effectively, and pay close attention to detail while using basic office software and virtual collaboration tools.

Competenze

• High school diploma or equivalent.
• Basic computer and typing proficiency.
• Strong written and verbal communication.
• Attention to detail and accuracy.
• Organizational and time-management skills.
• Ability to follow written instructions and procedures.
• Ability to work independently in a remote environment.
• Dependable and professional work habits.

Mansioni

• Provide day-to-day administrative and clerical support to assigned teams.
• Prepare, update and maintain spreadsheets, forms, lists, trackers and routine reports.
• Draft and format routine documents and internal correspondence.
• Assist with email, shared inboxes, calendars and scheduling when assigned.
• Organize digital administrative resources, records and files.
• Process routine administrative requests and assignments.
• Route documents, information and requests to appropriate team members.
• Support general office and business administration activities.
• Assist with routine operational processes and daily business activities.
• Track requests, assignments and operational tasks from receipt through completion.
• Maintain status updates, processing logs and operational trackers.
• Coordinate routine activities between departments and team members.
• Follow established workflows, procedures and service standards.
• Monitor pending assignments and follow-up requirements.
• Identify incomplete information or potential processing issues.
• Escalate unusual or unresolved matters to the appropriate person or department.
• Enter, update and maintain information in company systems, databases and spreadsheets.
• Review records for accuracy, completeness and consistency.
• Verify information against approved source documents.
• Maintain accurate administrative and operational records.
• Identify missing, duplicate, outdated or inconsistent information.
• Make routine corrections when authorized.
• Document completed actions and maintain processing histories.
• Protect confidential and sensitive information.
• Prepare, upload, label, categorize, organize and archive digital documents.
• Review routine forms and documentation for completeness.
• Maintain electronic filing systems and shared folders.
• Follow established file-naming, storage and document-control procedures.
• Retrieve authorized documents and records when requested.
• Maintain document-processing and tracking logs.
• Identify and report missing or incomplete documentation.
• Help ensure records remain organized, accurate and accessible.
• Assist with calendars, appointments, meetings and routine scheduling activities.
• Coordinate meeting information and supporting materials when assigned.
• Maintain schedules, deadlines and recurring task reminders.
• Help organize virtual meetings and internal activities.
• Communicate scheduling updates to relevant team members.
• Follow up on routine action items and outstanding requests.
• Assist with coordination between departments as required.
• Receive, organize and process routine administrative and operational requests.
• Prioritize assignments according to established guidelines.
• Track open, pending and completed tasks.
• Maintain clear notes and status updates.
• Monitor deadlines and follow-up requirements.
• Provide progress updates when required.
• Request clarification when instructions are incomplete.
• Escalate requests requiring specialized assistance or approval.
• Review completed work before submission or final processing.
• Check information for data-entry, formatting, spelling and documentation errors.
• Compare entered information with approved source records.
• Correct routine errors when authorized.
• Identify and report unresolved discrepancies.
• Follow established quality-control procedures.
• Maintain consistent standards of accuracy and completeness.
• Communicate professionally through email, chat, phone and virtual meetings.
• Coordinate assignments with administrative operations and other business teams.
• Provide timely updates regarding pending and completed work.
• Respond professionally to routine internal inquiries.
• Ask questions when instructions or expectations are unclear.
• Participate in virtual meetings, onboarding, training and coaching.
• Maintain dependable communication during scheduled working hours.
• Work independently while contributing to a collaborative remote team environment.

Conoscenze

Administrative organization

Attention to detail

Professional communication

Data entry

Time management

Scheduling

Remote collaboration

Follow established procedures

Problem-solving

Independent work

Descrizione del lavoro

Client of Pulse Media NL is seeking an organized administrative professional to join a remote team and provide day-to-day administrative and operational support across multiple functions. The role covers data entry, document and file management, scheduling, and cross-department coordination.

The ideal candidate will communicate professionally, manage priorities effectively, and pay close attention to detail while using basic office software and virtual collaboration tools.