Registration & Document Control Coordinator

MEMF Electrical Industries Co; Saudi Arabia; On-site; SAR 60,000 - 90,000; Full time

Job summary

MEMF Electrical Industries Co. of Riyadh, a key industrial arm of KFB Holding Group, is seeking an early-career professional to manage vendor registration, prequalification, and document control processes.

You will handle registrations via SAP Ariba and government tender platforms, maintain precise records, and coordinate with multiple internal teams to meet deadlines. The role requires 0–2 years in related fields, a diploma or bachelor’s in business or engineering, strong attention to detail,

Qualifications

• 0–2 years of relevant experience in registration, document control, administration, or a related field.
• Diploma or Bachelor's Degree in Business Administration, Engineering, or a related discipline.
• Knowledge of SAP Ariba and vendor registration platforms.
• Familiarity with government and tendering platforms.
• Good understanding of document control and document management practices.
• Strong attention to detail and accuracy.
• Good Microsoft Office and Excel skills.
• Strong communication, coordination, and follow-up skills.
• Excellent organizational and time-management abilities.
• Good written and verbal English communication skills.

Responsibilities

• Manage and coordinate vendor registration and prequalification processes.
• Handle registrations and submissions through SAP Ariba, vendor portals, government platforms, and tendering systems.
• Maintain accurate and up-to-date company and vendor documentation.
• Ensure all required documents are properly prepared, reviewed, organized, and submitted on time.
• Monitor registration status, submission deadlines, renewals, and follow-ups.
• Maintain document control records and ensure proper filing and version control.
• Coordinate with internal departments to collect and verify required information and documents.
• Track multiple registrations and deadlines simultaneously while ensuring accuracy and compliance.
• Prepare reports and status updates related to registrations and document control activities.

Skills

Vendor registration

Document control

Administration

Communication

Time management

Education

Diploma or Bachelor's in Business Administration or Engineering

Tools

SAP Ariba

Vendor portals

Job description

About MEMF Electrical Industries Co:

MEMF Electrical Industries Co. is the industrial arm of KFB Holding Group, supporting Saudi Arabia's power infrastructure with locally engineered and high-quality electrical products.

We operate advanced manufacturing facilities in Riyadh, producing a wide range of solutions for utility and industrial customers, including:

• Smart energy meters
• Circuit breakers (MCB / MCCB / ACB)
• LV & MV instrument transformers
• LV & MV switchgear solutions (up to 36 kV)
• Distribution & power transformers (up to 10 MVA)
• FRP meter boxes & feeder pillars

Our products are internationally type-tested and backed by strong engineering expertise and certified quality systems (ISO 9001 & ISO 45001).

Key Responsibilities:

• Manage and coordinate vendor registration and prequalification processes.
• Handle registrations and submissions through SAP Ariba, vendor portals, government platforms, and tendering systems.
• Maintain accurate and up-to-date company and vendor documentation.
• Ensure all required documents are properly prepared, reviewed, organized, and submitted on time.
• Monitor registration status, submission deadlines, renewals, and follow-ups.
• Maintain document control records and ensure proper filing and version control.
• Coordinate with internal departments to collect and verify required information and documents.
• Track multiple registrations and deadlines simultaneously while ensuring accuracy and compliance.
• Prepare reports and status updates related to registrations and document control activities.

  Key Requirements:

  • 0–2 years of relevant experience in registration, document control, administration, or a related field.
  • Diploma or Bachelor's Degree in Business Administration, Engineering, or a related discipline.
  • Knowledge of SAP Ariba and vendor registration platforms.
  • Familiarity with government and tendering platforms.
  • Good understanding of document control and document management practices.
  • Strong attention to detail and accuracy.
  • Good Microsoft Office and Excel skills.
  • Strong communication, coordination, and follow-up skills.
  • Excellent organizational and time-management abilities.
  • Good written and verbal English communication skills.
  • Ability to manage multiple registrations, tasks, and deadlines simultaneously.

  What We Offer:

  • Professional and supportive work environment.
  • Opportunities for learning and career development.
  • Exposure to vendor registration, tendering, and document management processes.
  • Opportunity to work with cross-functional teams and develop valuable administrative and coordination skills.