Receptionist

Boehringer Ingelheim GmbH; Saudi Arabia; On-site; SAR 100,000 - 145,000; Full time

Job summary

Boehringer Ingelheim GmbH is seeking a receptionist in Riyadh, Saudi Arabia. The role provides administrative support, greets visitors, and ensures smooth operations with a strong focus on customer satisfaction.

The ideal candidate is a Saudi national with at least 4 years in administration, proficient in English and MS Office, and capable of handling calls, scheduling, and document management. Arabic is a plus; First Aid or Fire Marshall certification is beneficial, and professionalism is

Qualifications

• Saudi national is required.
• Minimum 4 years of experience in an administrative role.
• English proficiency mandatory; Arabic is an advantage.
• Experience in customer-facing roles is a plus.
• Proficient with Microsoft Office and related technology.
• First Aid and Fire Marshall certification is an advantage.
• Excellent organizational and communication skills, detail oriented.

Responsibilities

• Manage incoming/outgoing calls, mail and packages.
• Oversee visitor management and issue badges as needed.
• Provide administrative support including scheduling and phone management.
• Maintain, organize and file documents and manage key issuance.
• Manage office supplies inventory and replacements.
• Assist with office projects and data entry across systems.
• Act as First Aid responder and Fire Marshall as required.
• Adhere to data privacy, health, safety and security regulations.
• Maintain confidentiality and professional standards.
• Complete required training such as first aid or fire safety.

Skills

English proficiency

MS Office

Arabic language

Organizational skills

Communication skills

Time management

Collaboration

Tools

Microsoft Office Suite

Job description

ROPU IMETA is a Regional Operating Unit consisting of 6 mid-sized Operating Units: India, Turkey, Southern Africa (South Africa & Sub Sahara Africa) Northeast & West Africa, Near East & UAE, Saudi Arabia, Gulf & East Africa (SAGEA).

IMETA is home to more than 47 nationalities. We are a powerhouse of talent, and we work together to ensure that we grow, nurture, and retain our talent. Uniting and working together is the key to our success.

The Opportunity:

We are looking for a receptionist based in Riyadh. This role is open for Saudi Nationals only. This will be an outsourced position. The responsible will provide administrative support to the organization and will be the first point of contact for the company for employees and incoming visitors to ensure smooth and efficient operations and excellent customer satisfaction. Key responsibilities in this role include welcoming guests and employees visiting the office, coordinating reception activities including distributing correspondence and routing calls. This position will be reporting to the Head of Finance & Administration .

Tasks & Responsibilities:

• Manage information distribution by administering incoming and outgoing calls, mails and packages
• Oversee visitor management in accordance with local security procedures by recording visitors in the access system, issuing visitor badges and replacement badges for employees, if requested
• Provide administrative support including appointment scheduling and phone management
• Maintain, organize and file documents and manage issuance of keys to authorized persons
• Manage office supplies inventory and ensure sufficient quantity by ordering replacements
• Assist with various office projects and tasks and overseeing data entry into various systems
• Act as First Aid responder and Fire Marshall to support employee and company safety and fire procedures in case of emergencies
• Adhere to data privacy laws and ensure compliance with workplace health, safety and security regulations
• Maintain confidentiality of sensitive information along with professional standards and ethical guidelines
• Completion of any required training such as first aid or fire safety

Requirements:

• Must be a Saudi national
• Minimum 4 years of experience in an administrative role, such as receptionist or office assistant
• Previous experience in a customer-facing roles is a plus
• System knowledge and experience with Microsoft Office Suite and other relevant technology isa must
• First Aid and Fire Marshall certification is an advantage
• Proficiency in English, in its written and oral form is a must
• Proficiency in Arabic is an advantage
• Excellent organizational skills, strong attention to detail and the ability to work in a fast paced environment
• Strong communication skills with proven dependabilityto build and maintain relations
• Ability to collaborate effectively with colleagues
• Strong time management skills and capableof organizing, planning, and prioritizing workload