Purchasing Manager

AccorHotel; Riyadh; On-site; SAR 180,000 - 260,000; Full time

Job summary

Basiqat by Mantis is seeking an experienced Purchasing Manager to join our pre-opening team in Riyadh. You will oversee all purchasing and procurement activities, ensuring timely acquisition of high‑quality goods, materials, equipment and services while maintaining cost efficiency, regulatory compliance and brand standards.

The role requires developing supplier relationships, managing purchasing budgets, and coordinating FF&E OS&E procurement for a luxury resort opening.

Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Finance, Hospitality Management, or a related field.
• 3–5 years in purchasing or procurement with supervisory experience.
• Experience in luxury hotels/resorts or internationally recognized hospitality brands is highly desirable.
• Hotel/resort pre-opening experience is an advantage.
• Strong understanding of hospitality purchasing operations, supplier management, and procurement procedures.
• Experience sourcing FF&E, OS&E, and operational supplies.
• Knowledge of Saudi Arabian supplier market, procurement practices, and regulations.
• Experience with purchasing systems, ERP platforms, and inventory management software.
• Procurement certifications such as CIPS or equivalent are an advantage.

Responsibilities

• Plan, organize and oversee all purchasing activities per policies, budgets and Accor standards.
• Manage procurement of goods, materials, equipment and services for all departments.
• Ensure timely sourcing and delivery meeting quality, sustainability and operational requirements.
• Review requisitions, obtain quotations and prepare purchase orders.
• Negotiate pricing, payment terms, delivery schedules and contracts with suppliers.
• Monitor expenditures and identify cost optimization opportunities.
• Develop and implement the pre-opening procurement plan.
• Establish supplier networks to support operational needs.
• Coordinate with department heads to identify requirements, specs and timelines.
• Monitor procurement schedules and ensure critical items align with timelines.
• Support setup of purchasing systems, vendor databases and documentation.
• Identify supply chain risks and contingency plans.
• Maintain FF&E and OS&E procurement tracker and audit trails.
• Collaborate with Finance to resolve invoice discrepancies.

Skills

Negotiation

Supplier management

Budget management

Organizational skills

Communication

Analytical thinking

Problem solving

Independence

Education

Bachelor's degree—Supply Chain / Procurement / Business Admin / Finance / Hospitality

Tools

ERP systems

Inventory management software

Microsoft Excel

Job description

Job Summary

Basiqat by Mantis is seeking an experienced commercially driven and highly organized Purchasing Manager to join our pre-opening team The successful candidate will be responsible for overseeing all purchasing and procurement activities ensuring the timely acquisition of high-quality goods materials equipment and services while maintaining cost efficiency regulatory compliance and brand standards As a key member of the pre-opening team the Purchasing Manager will play a critical role in establishing procurement procedures developing supplier relationships managing purchasing budgets and coordinating the acquisition of operational supplies and equipment required for the successful opening of the resort

Key Responsibilities

Purchasing amp Procurement Management - Plan organize and oversee all purchasing activities in accordance with company policies approved budgets and Accor procurement standards - Manage the procurement of goods materials equipment and services required by all operational departments - Ensure timely sourcing and delivery of products that meet the resort s quality sustainability and operational requirements - Review purchase requisitions obtain competitive quotations and prepare purchase orders in accordance with approval procedures - Negotiate pricing payment terms delivery schedules and contractual conditions with suppliers - Monitor procurement expenditures and identify opportunities for cost optimization without compromising quality - Ensure transparency fairness and ethical practices throughout the procurement process Pre-Opening Procurement amp Operational Readiness - Develop and implement the resort s pre-opening procurement plan in coordination with the Director of Finance and department heads - Coordinate the sourcing and purchasing of furniture fixtures and equipment FF amp E operating supplies and equipment OS amp E and other pre-opening requirements within the approved scope and budgets - Establish a reliable network of local and international suppliers to support the resort s operational needs - Coordinate with department heads to identify purchasing requirements specifications quantities and delivery timelines - Monitor procurement schedules and ensure critical items are delivered in line with the pre-opening timeline - Support the setup of purchasing systems vendor databases approval workflows and procurement documentation - Coordinate with Finance Engineering Housekeeping Food amp Beverage IT and other departments to ensure procurement readiness - Identify potential supply chain risks and implement appropriate contingency plans -Maintain an FF amp E and OS amp E procurement tracker monitor critical delivery timelines and coordinate with department heads to ensure operational readiness before opening Supplier amp Contract Management - Identify evaluate and select suppliers based on quality pricing reliability sustainability and service standards - Develop and maintain strong professional relationships with approved suppliers and service providers - Conduct supplier performance evaluations and monitor compliance with agreed contractual terms - Maintain updated supplier records contracts quotations and purchasing documentation - Coordinate with relevant departments to resolve supplier-related issues delivery discrepancies and quality concerns - Ensure compliance with approved supplier selection and purchasing procedures - Ensure compliance with Accor procurement policies approved authorization limits and segregation of duties maintaining transparency and complete audit trails Cost Control amp Budget Management - Work closely with the Director of Finance and Cost Control team to monitor purchasing expenditures against approved budgets - Conduct market surveys price comparisons and cost analyses to identify procurement efficiencies - Support departmental budget planning by providing accurate purchasing forecasts and market pricing information - Monitor purchasing trends and recommend cost-saving initiatives - Ensure appropriate documentation and approvals are maintained for all purchasing transactions - Support inventory optimization by coordinating purchasing quantities with operational requirements and stock levels Inventory Receiving amp Quality Coordination - Coordinate with Receiving Stores and relevant departments to ensure purchased goods meet approved specifications - Monitor delivery schedules and follow up on delayed or outstanding purchase orders - Support the implementation of effective inventory control and stock replenishment procedures - Ensure appropriate documentation is maintained for goods received returns and supplier discrepancies - Collaborate with operational departments to maintain consistent product quality and availability Sustainability amp Responsible Procurement - Support the resort s sustainability objectives through responsible sourcing and procurement practices - Prioritize environmentally responsible products sustainable materials and suitable local suppliers whenever commercially and operationally feasible - Promote ethical sourcing and compliance with applicable environmental and regulatory requirements - Identify opportunities to reduce packaging waste unnecessary transportation and procurement-related environmental impact - Support the resort s commitment to responsible luxury hospitality Compliance Reporting amp Administration - Ensure compliance with applicable Saudi Arabian regulations internal purchasing policies and Accor procurement requirements - Maintain accurate purchasing records supplier agreements purchase orders and related documentation - Prepare regular procurement reports covering expenditure outstanding orders supplier performance and purchasing activities - Support internal and external audits by maintaining complete and accurate procurement records - Collaborate with Finance to resolve invoice discrepancies and facilitate timely supplier payments - Perform additional purchasing and procurement duties as assigned by the Director of Finance

Education & Experience

• - Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Finance, Hospitality Management, or a related field.
• - Minimum 3 5 years of relevant experience in purchasing or procurement, including supervisory or managerial responsibilities.
• - Previous experience in luxury hotels, resorts, or internationally recognized hospitality brands is highly desirable.
• - Previous hotel or resort pre-opening experience is a strong advantage.
• - Strong understanding of hospitality purchasing operations, supplier management, and procurement procedures.
• - Demonstrated experience in sourcing FF&E, OS&E, and operational supplies.
• - Good knowledge of the Saudi Arabian supplier market, procurement practices, and applicable regulations.
• - Experience in purchasing systems, ERP platforms, and inventory management software.
• - Professional procurement certifications such as CIPS or equivalent are an advantage.

Skills & Competencies

• - Excellent negotiation, supplier management, and commercial skills.
• - Strong financial awareness, cost analysis, and budget management capabilities.
• - Excellent organizational, planning, and time-management skills.
• - Strong analytical thinking and problem-solving abilities.
• - High attention to detail and commitment to accuracy.
• - Excellent communication and interpersonal skills.
• - Good command of English; Arabic proficiency is highly desirable.
• - Proficiency in Microsoft Office applications, particularly Excel.
• - Ability to manage multiple purchasing priorities and tight deadlines.
• - Strong understanding of ethical procurement, transparency, and internal controls.
• - Ability to build effective working relationships with internal departments and external suppliers.
• - Proactive, results-oriented, and capable of working independently.
• - Commitment to sustainability and responsible sourcing.
• - Flexibility and adaptability to the demands of a pre-opening environment.