PMV - Administrative Officer

BEC Arabia; Eastern Province; On-site; SAR 60,000 - 86,000; Full time

Job summary

BEC Arabia in Khobar, Saudi Arabia, seeks a PMV Administrative Officer to join the Logistics Department. You will manage administrative tasks, coordinate with stakeholders, track equipment usage, and support procurement and maintenance for the PMV division, contributing to large-scale GCC projects.

The role requires a Bachelor’s degree in Business Administration or Logistics and at least 3 years in administrative roles, preferably in construction or engineering.

Qualifications

• Bachelor's degree in Business Administration, Logistics or a related field.
• Minimum of 3 years of experience in administrative roles, preferably within the construction or engineering industry.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with ERP systems for inventory and procurement management.
• Strong understanding of logistics and fleet management processes.
• Knowledge of Saudi Labor Law and compliance requirements.
• Fluent in English; proficiency in Arabic is an advantage.

Responsibilities

• Coordinate and manage all administrative tasks related to the Plant Machinery and Vehicles PMV division.
• Maintain and update records of equipment inventory usage logs and maintenance schedules.
• Prepare and process purchase requisitions and ensure timely procurement of spare parts and consumables.
• Monitor and track equipment availability and utilization to optimize resource allocation.
• Ensure compliance with company policies and regulatory requirements including safety and environmental standards.
• Liaise with vendors and suppliers to negotiate contracts and ensure timely delivery of goods and services.
• Generate and analyze reports on equipment performance maintenance costs and operational efficiency.
• Support the PMV team in planning and executing preventive maintenance schedules.
• Coordinate with project teams to ensure timely deployment and retrieval of equipment.
• Assist in budgeting and cost control activities for the PMV division.
• Develop and implement administrative processes to improve efficiency and accuracy.
• Provide support for audits and inspections related to PMV operations.

Skills

Attention to detail

Organizational skills

Multitasking

English proficiency

Vendor coordination

Documentation management

Education

Bachelor's degree in Business Administration / Logistics or related field

Tools

Microsoft Office Suite

ERP systems

Fleet management software

Job description

Job Description About the Role

BEC Arabia is seeking a PMV - Administrative Officer to join our Logistics Department in Khobar, Saudi Arabia. This role is critical to ensuring the smooth operation of our Plant Machinery and Vehicles PMV division which supports some of the most ambitious construction and infrastructure projects in the Kingdom. As part of a dynamic and fast-paced team you will manage administrative tasks, coordinate with internal and external stakeholders, and ensure compliance with company policies and regulatory requirements. In this position you will play a key role in maintaining operational efficiency by managing documentation, tracking equipment usage, and supporting procurement and maintenance activities. Your contributions will directly impact the success of BEC Arabia's projects including those aligned with Saudi Vision 2030. This is an excellent opportunity for a detail-oriented professional to grow within a leading organization and gain exposure to large-scale projects across the GCC region. If you are passionate about organization, thrive in a collaborative environment, and are eager to contribute to transformative projects.

Key Responsibilities

• Coordinate and manage all administrative tasks related to the Plant Machinery and Vehicles PMV division
• Maintain and update records of equipment inventory usage logs and maintenance schedules
• Prepare and process purchase requisitions and ensure timely procurement of spare parts and consumables
• Monitor and track equipment availability and utilization to optimize resource allocation
• Ensure compliance with company policies and regulatory requirements including safety and environmental standards
• Liaise with vendors and suppliers to negotiate contracts and ensure timely delivery of goods and services
• Generate and analyze reports on equipment performance maintenance costs and operational efficiency
• Support the PMV team in planning and executing preventive maintenance schedules
• Coordinate with project teams to ensure timely deployment and retrieval of equipment
• Assist in budgeting and cost control activities for the PMV division
• Develop and implement administrative processes to improve efficiency and accuracy
• Provide support for audits and inspections related to PMV operations

Required Qualifications

• Bachelor s degree in Business Administration Logistics or a related field
• Minimum of 3 years of experience in administrative roles preferably within the construction or engineering industry
• Proficiency in Microsoft Office Suite including Excel Word and PowerPoint
• Familiarity with ERP systems for inventory and procurement management
• Strong understanding of logistics and fleet management processes
• Excellent organizational and multitasking skills
• Knowledge of Saudi Labor Law and compliance requirements
• Fluent in English proficiency in Arabic is an advantage

Preferred Qualifications

• Experience in construction or infrastructure projects
• Certification in Logistics and Supply Chain Management
• Familiarity with fleet management software
• Knowledge of ISO 9001 and ISO 45001 standards
• Previous experience working with multinational teams

Working Conditions

This position is office-based in Khobar with occasional visits to project sites as required. Standard working hours with potential for extended hours during project deadlines. Collaborative work environment with a focus on safety and compliance. Exposure to a fast-paced and dynamic industry.

Bachelor s degree in Business Administration, Logistics, or a related field.

Minimum of 3 years of experience in administrative roles, preferably within the construction or engineering industry.

Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.

Familiarity with ERP systems for inventory and procurement management.

Strong understanding of logistics and fleet management processes.

Excellent organizational and multitasking skills.

Knowledge of Saudi Labor Law and compliance requirements.

Fluent in English; proficiency in Arabic is an advantage.

Preferred Qualifications Experience in construction or infrastructure projects.

Certification in Logistics and Supply Chain Management.

Familiarity with fleet management software.

Knowledge of ISO 9001 and ISO 45001 standards.

Previous experience working with multinational teams.